2017-2018 Winston Elementary Student//Parent Handbook
Posted On:
Friday, August 12, 2016
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WINSTON ELEMENTARY SCHOOL

STUDENT/PARENT HANDBOOK

2017-2018

 

Home of the Wildcats !

7465 Highway 78, Winston, GA 30187
Phone: 770.651.4700
Fax: 770.651.4703
Website:
http://winston.dce.schoolinsites.com/

 

Dear Wildcat students and families,

Welcome to the 2017-2018 school year! We are excited about the opportunity to partner with you to ensure that your child has a successful year here at Winston. We are committed to developing both the academic and social skills in our students that will prepare them to become successful citizens in the 21st Century. We encourage you to be involved in our school community. We strongly encourage consistent parent-teacher communication through the use of school agendas, email, Remind, Parent Link and our school website and Facebook pages. There are also a number of volunteer opportunities through our P.T.A. as well as in our Media Center and classrooms. We are looking forward to another fantastic year at Winston Elementary. Together, and with your support, we will continue the Winston tradition of success for ALL!

                        Dawn M. Taylor                                     Meredith McTyre

                           Principal                                               Assistant Principal

 

 

 

 

WINSTON ELEMENTARY SCHOOL

MISSION STATEMENT

At Winston Elementary School the staff is committed to providing experiences that
will prepare students to be an active participant in our constantly changing world.
Through the involvement of home, school, and community, students will experience
opportunities that promote individual growth and respect for self and others in a safe
and caring environment.

 

P.R.I.D.E.

 

 

PROCEDURES

ARRIVAL AT SCHOOL

Students riding school system buses will be dropped off near the end of the fifth
grade hall. Students arriving in cars should be dropped off at the front of the school
only. Students are not permitted in the school building or on the school grounds prior
to 7:15 a.m. as supervision is not provided until that time. Students arriving between 7:15 and 7:45 will report either to the café for breakfast or to the designated areas to
wait for dismissal to class. Breakfast will be served from 7:15 to 7:45 a.m. All students
arriving between 7:45 and 8:00 are to report directly to class. If students are
not in their homeroom by the 8:00 bell, they will be marked tardy. Morning announcements
begin promptly at 7:50 a.m.


CHECK-IN/CHECK-OUT

Student attendance is such an important factor in student achievement. It is critical
that students be in school every day and in the classroom by 8:00 each morning. We
encourage you to have your children here and on time each day. We do understand
there are times when you have to schedule appointments during the school day that

require you to check your child in late or check your child out early. The magic hour
for checking in and checking out students is 11:00. Students who are checked out
prior to 11:00 will be counted absent. Students who arrive by 11:00 and attend the
remainder of the school day will be counted present.

 

AFTERNOON DISMISSAL/TRANSPORTATION

 

Students leaving school before 2:45 p.m. must be signed out through the office.
Office personnel will call the student to the office. Students will not be released
directly from the classroom. This procedure is necessary for the protection of our
students. Due to traffic congestion and dismissal preparation, students will not be
checked out after 2 p.m. unless it is an emergency. 
If you need to make a change in your child’s transportation from school, you MUST send a written note to the classroom teacher. Phone calls and/or faxed notes will only

be taken in extreme situations. This procedure is necessary for the protection of our students. In the event that an email is necessary, please email Doris.hucks@douglas.k12.ga.us and also send a copy to Sheryl.waldrop@douglas.k12.ga.us. Emails will not be accepted after 1 p.m. If someone other than a parent or guardian is to pick up a student, please send a written note to the school. We will ask for identification if we do not know the person who is picking up a child. Adults unknown by the school staff and without proper
identification will not be permitted to pick up a child, even if the parent has previously
notified the school office.

 

ATTENDANCE

 

The Georgia Compulsory Attendance Law holds parents responsible for making sure
that their children attend school. According to this attendance law the only legal
excuses for absences are:
 

1. Personal illness
2. Illness or death in the immediate family
3. Religious holidays
Children who arrive at school 8:00 a.m. or later, must be accompanied by their parent
or guardian and checked in at the office. Late arrivals will receive a “tardy pass” to
enter their classroom. Please make every effort to get your child to school on time
every day. Instructional time begins promptly at 8:00 a.m. Students who are present
every day and have not been tardy for more than 10 days will be recognized at the
end of the school year for having perfect attendance. An excuse note and or a doctor’s
note is necessary when the student is absent from school. All absences
beyond 10 days must be accompanied with a doctor’s note.

 

ACCIDENTS AND ILLNESS AT SCHOOL

 

If a student is hurt on a bus or at school, he/she should report the accident immediately
to the supervising adult. First aid or minor accidents will be handled at school.
Parents or guardians will be contacted in the event of a serious accident. 
If a student becomes ill during the school day (i.e., has a temperature, is vomiting, or is seriously injured) a parent or authorized designee will be expected to pick up the child.

 

MEDICATION

 

(See policy section on Medication)
All medicine should be brought into the school by an adult and never transported by
the student. Appropriate forms must be completed and turned in to the school’s
health monitor.
 


EMERGENCY STUDENT INFORMATION

 

Every student will have an emergency information sheet that also includes the names of people who are authorized to check out your student.   It is the parent’s responsibility to keep the emergency information sheet current. At least one local phone contact, in addition to the parent/guardian’s daytime number, must be listed to ensure the safety of your child.

 

WINSTON CAFÉ

 

Students are encouraged to participate in the school nutrition programs. Nutritionally
balanced breakfasts and lunches are available to all students. Menus are planned by a
registered dietitian. Breakfasts are designed to meet one-fourth of the recommended
daily allowance of nutrients for Americans. Lunches meet one-third RDA. Several
choices in menu offerings are available. Reduced price meals or free meals are available
to students who qualify. Parents/Guardians will be given a meal application form
on which they may apply for free or reduced-price meals for their child. Notification
of eligibility will be made within ten (10) days. These records are confidential. 
Students are encouraged to pay in advance for meals to eliminate the necessity of bringing money daily. Any amount can be paid into an account. Student paid breakfast is $1.25 whereas student reduced breakfast is $.30. The cost of a student lunchis $2.25 whereas the cost for a reduced student lunch is $.40. The school cafeteria manager can provide information about student account balances at any time.  Parents are welcome to join their child for breakfast and/or lunch. A reservation

should be made no later than 9:00 a.m. on the day he/she wishes to eat at school. An adult breakfast is $1.65 and an adult lunch is $3.50. Please call Ms. Jones, Cafeteria Manager, should you have any questions or to make a reservation.  As nutrition is a required part of our curriculum, we discourage bringing fast food into our café. When you come to eat with your child, we invite you to purchase and enjoy one of our nutritionally balanced meals. Carbonated drinks and cans are not allowed in the school lunchroom.

 

TRANSPORTATION CHANGES

 

Please remember that all transportation changes must be submitted in writing the day
the change is to take place. It is important that you indicate the following:
 

• Date
• Student Name
• Teacher Name
• Bus Number with Address (include name of student your child is going home
with) OR
• Name of the day care van OR
• Indicate car rider (include name of the student your child is going home with
and who the driver will be)
If for some reason you fail to send a note to school and need to make a change, you
may send a fax to 770-651-4703. Please include your picture I.D. and signature.
Changes should be made by 12:00 p.m. In the event that an email is necessary, please email
Doris.hucks@douglas.k12.ga.us and also send a copy to your Sheryl.waldrop@douglas.k12.ga.us. Emails will not be accepted after 1 p.m. 

 

VISITORS

 

For the protection of all students, it is important for us to know who is in the building
at all times. All visitors must use the front entrance, sign in at the office, and receive
a visitor’s pass. Individuals who have not signed in or are not wearing a visitor’s pass
will be asked to report to the office. In no case should any visitor go to a classroom
during school hours without proper authorization. Visits to the classroom during
instructional time are not allowed nor are appropriate for parent/teacher conferences
(see policy section on observations/visitations)
 

  

LOST AND FOUND

 

Most articles that are found are turned into the office and/or placed in a designated
area. Please label all articles of clothing with your child’s name so lost articles may be
returned. If items are not claimed within a reasonable length of time, they will be
donated to a charitable organization.

 

TELEPHONES

 

Children will be allowed to use the telephone only in extreme emergencies.
Communication between student and parent should be taken care of prior to coming
to school. Interruption of instructional time in the classroom affects all the students.

 

EMERGENCY DRILLS

 

State law requires that schools conduct drills for emergencies such as fires and
severe weather. Fire drills are held each month on “good” weather days. Some
months are not cooperative and students must go out in the cold. Students will return
to the building as quickly as possible. Safety is always a priority. Before students
arrive in August, the school safety plan is shared with all employees. Students will
begin practicing safety drills the first day of school and on various days throughout
the school year. It is imperative that you notify the office when there is a change in
residency or phone number.

 

INCLEMENT WEATHER

 

Radio Station WSB (750) and other major Atlanta radio and television stations will be
contacted concerning school closings. Closings will be announced as close to 6:00 a.m. as possible. Please listen to these stations for information. Calling the Board of Education, or the school, ties up emergency phone lines.

 

PARENT/TEACHER ORGANIZATION

 

The Winston Elementary School P.T.A is very committed to helping our school be the best it can possibly be. We encourage all parents to join and become active members. Family memberships can be purchased for $5.00. We have several school-wide projects planned and will depend on you to make these events successful.

 

HOMEWORK 

(See policy section on Homework)

 

STANDARDIZED TESTING

 

Testing will be administered according to state and local guidelines. Parents will be
notified of testing dates and procedures.

 

RESPONSE TO INTERVENTION AND STUDENT SUPPORT TEAM

 

All schools in Georgia have established a process for responding to students with
learning or behavioral concerns. The Georgia Pyramid of Intervention provides four
tiers that schools can follow to identify and offer alternative steps for students having
academic or social difficulties within the classroom. Interventions are set up to target
those concerns and monitored closely for student improvement. If the interventions
prove unsuccessful, the teacher and parent may choose to bring these concerns to
the Student Support Team (SST-Tier 3). The Team may consist of the parent, teachers
who work with the student, along with the principal, assistant principal, counselor,
school psychologist, special education teacher, and others. Every effort is made to
provide for academic and social success in school. The referral of a student for special
education is initiated through the SST process and only when 12 weeks of documented
intense interventions (Tier 2) proved unsuccessful. The Student Support
Team shares in the decision making based on the teachers data, parent and teacher
input, and any other pertinent information. This team also serves as a retention committee
when retention is considered. Contact the Assistant Principal at (770) 6514700
should you have any further questions.

 

PARENT CONFERENCES

 

Parents are welcome and encouraged to come to school to talk with their child’s
teacher. Appointments may be scheduled during the teacher’s planning time, before
school, or after school. Conference days are also scheduled during the year. A minimum
of two conferences per child will be scheduled during the year. Parents will be
notified if additional conferences are needed. Preschool children should not accompany
parents during a conference.

 

PARTIES/TREATS

 

Students are allowed to have two parties during the school year. These dates will be
determined by the faculty. Homemade treats are not permitted, only store purchased
items. Birthday treats can be brought to the school and served during lunch. Birthday treats are not permitted during any instructional time. Invitations to private parties
cannot be passed out at school.
 

 

FIELD TRIPS

 

At various times during the school year, students may take educational field trips.
Trips will be made according to Douglas County School System policies and guidelines.
Parents will be notified before any field trip so that permission will be on file.
Students may be excluded from a field trip for inappropriate behavior at school.
Students are expected to ride school system buses to and from field trips. Preschool
children are not allowed on school system buses. No student will be excluded from a field trip because they are not able to pay the fees associated with that field trip.

 

BUS CONDUCT

 

School bus transportation is a privilege afforded pupils by the Board of Education. It
is not a right. To protect the safety and well-being of all involved, pupils must adhere
to established bus conduct rules. Bus transportation privilege may be revoked if the
pupil does not observe bus conduct expectations. Please review the bus rules with
your child located in Section II under Policies and Procedures.

 

DISCIPLINE

 

Being respectful to one another is paramount at Winston. We take pride in our high
expectations and focus on developing good character. The Discipline Committee continues to work
to develop, implement, and manage a comprehensive, school wide discipline plan with a major emphasis on reinforcing positive behaviors with consistency. We are able to achieve this through various activities such as Pizza with the Principal, regular incentives, “shout-outs” for appropriate bus behavior, morning announcements, and by other means as well. For more information regarding incentives and behavior programs, please reference the parent guide to PBIS here at Winston.
 

At Winston, we take learning very seriously. When the instructional time is interrupted
by a student or students, the entire class becomes affected. While the Douglas County
School System stands firm to Board Policies on Student Discipline (see Descriptive
Code: JD), Winston Elementary looks carefully into each discipline referral and handles
it discretely and with fairness. Some inappropriate behavior may require an Office
Referral where a student will spend a time-out in the office. This is generally not during
instructional time and the parents are notified.
 

More severe inappropriate behaviors may require a Detention. The Principal or
Assistant Principal will discern if the behavior warrants a Detention. Like the Office
Referral, the administrator will carefully investigate the problem and notify the parent.
Detention is held after school Wednesdays, as needed, from 2:50-3:50 p.m.
Parents may not be permitted to send a student to the After School Program on an
assigned Detention day. Parents are responsible for picking their child up after
Detention as bus transportation is not provided.

 

MEDIA CENTER

 

All students in kindergarten through fifth grade may visit the school media center. We
encourage students to use materials from the media center to enhance instruction
and improve skills. Students must be responsible for keeping up with material
checked out and returning them promptly. Any lost or damaged materials must be
paid for.

 

CONDUCT AND COURTESY

 

Courtesy and good manners are the keys to a student’s conduct at school. A good
attitude toward teachers and fellow students is expected and will make school enjoyable
for all. Students are expected to have respect for school property and to take
care of books, desks, and other furniture and equipment. Students are expected to
follow all classroom and school rules to ensure student safety and a better learning
climate. The same rules of conduct and courtesy are expected at all school events.

 

AFTER SCHOOL PROGRAM

 

The After School Program provides an organized and supervised afternoon. It begins
immediately after school at 2:45. Students are provided a snack, outdoor play time,
homework assistance, and other activities. The tuition fee is a $10.00 non-refundable registration fee per family and $8.00 per student, per day. Tuition is due weekly on the
Friday before, except in emergency situations. If a student is absent and payment was
made for that day, the daily fee will be considered a credit and rolled over to the next
week. Parents are not charged for days absent from the after school program. There
will be a fee of $1.00 per minute, per family after 6:00 p.m. Payment by check, cash,
or money order is preferred. Credit cards will not be permitted. Non-payment of
tuition will result in your child being withdrawn from the program. 
Your child will be withdrawn from the program at the third late pick up. Student

behavior must at all times follow the Conduct and Courtesy policy or the student will
be withdrawn from the After School Program.

 

GUIDANCE AND COUNSELING SERVICES

 

In Douglas County, the elementary school guidance program is designed to help students
by assisting them in making decisions and changing behavior. The purpose of
guidance and counseling is to impact specific skills and learning opportunities in a
productive and preventive manner which ensures that all students can achieve school
success through academic, career, and personal/social development. Guidance is defined as the help all students receive to assist them in making appropriate
educational and career choices. Counseling is defined as the help some students
receive from a professionally trained counselor to help them overcome personal
and social problems, which may interfere with learning.

 

The lessons taught in classroom or small group guidance provides a link to define
student competencies. These standards are included in the guidance curriculum.
Counselors coordinate and implement delivery of guidance lessons in the areas of
academic, personal/social and career development. Lessons can incorporate study
skills, test taking skills, problem solving, decision-making, self-knowledge, life skills,
personal safety, and career planning. All of which will help facilitate your child’s academic
achievement.

 

Small group counseling may address specific needs such as understanding-self and
interpersonal skills or help students dealing in crisis situations, such as divorce or
death in a child’s life. Students may participate in these small groups as a result of
referrals from parents, teachers or themselves. This counseling relationship with students
will be treated as confidential except when a student poses an imminent danger
to themselves or others; or when the student reveals matters that by state law must
be reported. The Douglas County Board of Education provides all students the opportunity
for counseling services.

 

The elementary school counselor consults and collaborates with parents, guardians,
teachers, and significant others such as school psychologist, special education personnel,
school social workers, and medical professionals in the community. They are
also involved with classroom performance and behavior, childhood growth and development,
a positive school climate, identification of exceptional children, interpretations
of test results, psychological reports and other relevant data and communication
between home and school.

 

Students in First and Third grades will be taught the GOOD-TOUCH/BAD-TOUCH program.
GOOD-TOUCH/BAD-TOUCH is a body safety program, which teaches children
in a very comfortable way to talk about a very sensitive problem. Unfortunately, every
year more than 100,000 children are sexually abused in our country. Informing children
of the following concepts helps to lessen their vulnerability to abuse.

 

1.     Touch can be good, and/or confusing.
2. Children are special and they have the right to know all the safety rules.
3. Children can say no to inappropriate touches.
4. Children should tell a trusted adult if they ever have a problem with bad or confusing
touches.
5. Sexual Abuse is never the child’s fault.
Professionals from the University of Georgia have validated this program as being
effective. The Douglas County Board of Education has approved this program and is
very pleased and excited to be involved. Mrs. Tricia Moore, our school counselor will
be teaching this program. She has received special training from The Prevention and
Motivation Programs, Inc. If you would like to preview this program, contact Mrs.
Vann at 770-651-4721. If you have any questions or concerns about your child’s
involvement in any guidance or counseling group activity, please call your school
counselor.

 

 

 

                        WINSTON ELEMENTARY SCHOOL

 

 

 

Your child’s classroom will be participating in a very important program called Speak Up Be Safe™ that teaches about personal safety. Because it is OUR responsibility as adults to keep children safe from child abuse, our school believes that this program is necessary. Speak Up Be Safe™ is led by our school counselor who is a trained facilitator. She will teach your child how to communicate about child abuse. The program will take place during classroom guidance lessons.

 

 

 

There is important information below about child abuse and tips on how you can keep your child safe. Your child will also bring information on the Speak Up Be Safe™ program home so that you can learn together.

 

 

 

Speak Up Be Safe™ is based on the following 5 safety rules:

 

1. It’s MY body!

 

2. Ask an adult if I am safe.

 

3. I have choices.

 

4. Tell someone.

 

5. It’s NEVER my fault.

 

 

 

The program is voluntary. You do not have to allow your child to participate, or you may take your child out of the program at any time. Please call Mrs. Vann the school counselor at 770-651-4721, only if you DO NOT want your child to participate in Speak Up Be Safe™, or if you have questions about the program.

 

 

 

Visit www.childhelp.org/SpeakUpBeSafe or call 1-800-4-A-CHILD for more information.

 

 

 

Top 5 Things to Know about Child Abuse

 

1. There are four main types of child abuse – physical, emotional, sexual, and neglect.

 

 

 

2. 90% of child sexual abuse victims know the person who has abused them; 68% are abused by family members.

 

 

 

3. Child abuse can happen to children of any race, income, culture, and religion. Child abuse happens to boys and girls of all ages.

 

 

 

4. Child abuse hurts children in many ways:

 

A. TODAY – children who are abused can have a hard time succeeding in school and with their friends and are at higher risk of being abused again.

 

B. TOMORROW -when abused children grow up, they are at higher risk for drug and alcohol abuse, risky sexual behavior, unhealthy relationships, and mental health problems.

 

 

 

5. It can be hard to detect abuse just by looking at a child or observing his or her behavior. Some children will not show any signs of abuse. Signs of abuse are not always visible on a child’s body.

 

 

 

Many cases of child abuse are never reported. Adults can help to change this fact and prevent abuse!

 

 

 

5 Things You Can Do to Keep Children Safe

 

1. Talk to your child! Let your child know that:

 

• You want him or her to talk to you.

 

• You will listen and believe what your child tells you.

 

• To get the conversation started, ask your child what he or she has learned in Speak Up Be Safe™.

 

 

 

2. Pay attention and ask questions! Adults have a right to ask about what is going on with their child when they are with other people. Learn more about who is around and what is going on when your child is at friends’ houses, at a club, afterschool program, or with any other adult. If something doesn’t seem right, trust yourself and investigate!

 

 

 

3. Follow up! If your child tells you something that concerns you, or if his or her behavior changes, ask them questions and talk about what is going on with them. Your questions will show that you care and will help your child talk to you in the future.

 

 

 

4. If your child tells you about abuse that has happened to him or her or another child, be ready to praise the child for telling. Taking action right away is very important. If you are not sure if abuse has happened, call a professional whose job it is to figure this out. It is better to get help than to wait until something happens again.

 

 

 

5. Build your own safety network! Talk to teachers, other parents, and people in your community about how you can support each other and work to make sure that all children are safe.

 

 

 

SCHOOL PROPERTY/TEXTBOOKS

 

The buildings, and the equipment it contains, are provided at great expense by the
people of Douglas County. Students should refrain from defacing school property. A
conscious effort should be made to encourage good citizenship and the development
of pride in keeping the building clean and the furniture in good repair. Students will
pay for damage to the building and equipment when it is determined that such was
caused by carelessness or neglect.

Students are furnished free textbooks. Books are issued by the classroom teacher
who keeps a record of the condition of each book. Students are responsible for the

care of their issued textbooks. Parents will be charged a fee to replace any lost or
damaged books, textbooks, or library books.

 

 

 

STUDENT ADMISSIONS

 

To better serve the families in our community, the Douglas County School System
opened a new “STUDENT REGISTRATION CENTER.” All students who are new to our
school system or who have been previous students and are re-enrolling will need to
register at the center. Parents/Guardians should obtain the following documents and
bring them when enrolling a student into the Douglas County School System. A child
may be denied access from registering without all of the required papers. If the school year is in effect and the student has not withdrawn from the previous school,
this must be done before entering our school system.

 

• Certificate of Live Birth with a state file number
• Certificate of Immunization – Form 3231
• Social Security Number
• Legal documents (i.e., custody), if applicable
• Dental, Hearing, and Vision screening certificate – Form 3300
• Proof of Residence; lease agreement, utility bill, etc. (2 documents)
• Vehicle Tag Receipt (Must be registered in Douglas County)

 


STUDENT WITHDRAWALS

 

If you plan to withdraw your child from Winston Elementary, please notify our office
staff by phone or note at least one day in advance. Time to complete the withdrawal
paperwork and obtain proper signatures is needed. All lunch charges, lost books,
and/or ASP charges must be paid in full. Enrollment into another school requires a
withdrawal form from the school you are leaving.

 

BOOKBAGS

 

The use of rolling bookbags is highly discouraged. This type of bookbag has become
a safety issue with students tripping and falling. They also damage the tile floors.
Students may use them outside the building, but will be asked to carry bookbags
inside the building.

 

 

 

 

 

 

 

SCHOOL CLUBS

 

Our students will have opportunities to participate in after school clubs and organizations.
Below you will find the names of the clubs offered at Winston Elementary and
their mission or purpose.

 

NATIONAL JUNIOR BETA CLUB – The purpose of the National Junior Beta Club shall
be to promote the ideals of character, service and leadership among elementary and
secondary school students, to reward meritorious achievement and to encourage and
assist students in continuing their education after high school.

 

WINSTON WILDCAT CHORUS – The purpose of our school chorus is to provide students
with an opportunity to increase their musical knowledge and skills, and to
enhance their musical experiences with performance opportunities.

 

DRAMA CLUB – The purpose of the Drama Club is to provide students an opportunity
to work on learning lines, songs, making scenery and learning to perform in front of
an audience. Students will have the opportunity to learn the value of teamwork and
commitment.

 

ROAD RUNNERS – The purpose of Road Runners is to provide children an opportunity
to enhance their running abilities. This program gives children a chance to meet
other students in the school and community. Road Runners is a self-esteem builder,
which offers the children a feeling of success when they finish a race and a sense of
belonging to a team. Road Runners is a voluntary county-wide program in the elementary
schools.

 

WORD WIZARDS- The purpose of Word Wizards is to develop vocabulary skills in our students who are developing their English language skills.

 

NEWS CLUB- The purpose of our News Club is to train our students in the skill of video broadcasting with the goal of developing regular news broadcasts to be viewed by our school community.

 

READING BOWL TEAM- The purpose of the Reading Bowl Teams (both picture book and chapter book) is to cultivate a love of reading in our students. Reading bowl is a reading competition using the Georgia Children's Book Award Nominees for the current school year. Team members read assigned books and practice two afternoons each week answering questions based on the books to prepare for the competition. Students must be in fourth or fifth grade to participate in reading bowl. Our team will compete against other Douglas County Schools at the Kathy Brock Reading Bowl Competition in January.

 

SAFETY PATROL- The purpose of the Safety Patrol is to develop leadership skills in our students who demonstrate exemplary behavior and who are role models for others.

 

STUDENT COUNCIL- The purpose of the School Council is to afford students an opportunity to voice their opinions and/or concerns as they relate to Winston Elementary School student matters.

 

MATH MASTERS- The purpose of Math Masters is to help students develop their math problem solving skills in a fun, recreational manner with a focus on teamwork, collaboration, and higher order thinking skills.

 

P.A.W.- Praise and Worship- The purpose of P.A.W. is to provide our students with a voluntary opportunity each week to hear a spiritual message and engage in fellowship and worship with their peers.

 

DOUGLAS COUNTY SCHOOL SYSTEM

 


ANNETTE WINN ELEMENTARY SCHOOL HOLLY SPRINGS ELEMENTARY SCHOOL
ARBOR STATION ELEMENTARY SCHOOL LITHIA SPRINGS ELEMENTARY SCHOOL
BEULAH ELEMENTARY SCHOOL MASON CREEK ELEMENTARY SCHOOL
BILL ARP ELEMENTARY SCHOOL MIRROR LAKE ELEMENTARY SCHOOL
BRIGHT STAR ELEMENTARY SCHOOL MT. CARMEL ELEMENTARY SCHOOL
L.W. BURNETT ELEMENTARY SCHOOL NEW MANCHESTER ELEMENTARY SCHOOL
CHAPEL HILL ELEMENTARY SCHOOL NORTH DOUGLAS ELEMENTARY SCHOOL
DORSETT SHOALS ELEMENTARY SCHOOL SOUTH DOUGLAS ELEMENTARY SCHOOL
EASTSIDE ELEMENTARY SCHOOL SWEETWATER ELEMENTARY SCHOOL
FACTORY SHOALS ELEMENTARY SCHOOL WINSTON ELEMENTARY SCHOOL

 


TABLE OF CONTENTS

 


Absences and Excuses 8

 

Accidents and Insurance 5

 

Bus Conduct Rules 17
Bus Transportation 17
Care of School Property 5
Child Abuse and Neglect Reporting 20
Code of Ethics for Educators 25
Complaints and Grievances 20
Confiscated Items 16
Discipline Code JD-R(2) 11
Discipline Policy JD 10
Dress Code 10
Eligibility Procedures for Gifted Program 3
Emergency Contact Information 5
Emergency Drills 4
Equal Employment/Education Opportunities 21
Equal Employment/Educational Opportunities Complaint Procedure 21
Extra Curricular Activities 6
Family Educational and Privacy Rights 22
Field Trips 6
Guidance Program 3
Guidelines for Students Entering School From Home Study Programs 2
Harassment 20
Highly Qualified Teacher Information 25
Homework Guidelines 3
Hospital/Homebound 3

 

Illness/Injury Treatment Information 5
Internet Filtering Regulation 19
Interrogations and Searches by School Officials 16
Insurance 5
Medical Transportation 5
Medication 5
Narcotics, Alcoholic Beverages, and Stimulant Drugs 16
No Child Left Behind 24
Observations/Visitations 4
Parent Conferences 6
Physical Examinations 2
Promotion and Retention of Students 6
Recording Devices 4
Report Cards 3
School Admissions 2
School Food Service 6
School Health Records 5
School Health Services 5
Social Security Number 3
Severe Weather/Emergency Closing of Schools 19
Student Records 22
Student Handbook Signature Page 26
Students Release to Non-Custodial Parents 4
Transfers 3
Visitors 6
Withdrawals 4

 

SSection II consists of selected Douglas County School System Policies and Procedures that directly affect elementary school students and their parents or guardians. In some
cases, the policies and procedures have been condensed. These policies are subject to change without notice. A current copy of these policies is available in the main office of
each elementary school or on the Douglas County web site at
www.douglas.k12.ga.us. In that case, the most current policy would apply. Parents and students are invited to
contact school administrators or counselors for additional information.

 

Please direct any questions or concerns regarding school bus stop locations or school bus routes to the Douglas County School Transportation Department at (770) 651-2400.
Their office hours are Monday-Friday, 7:00 AM – 5:00 PM.

 

SCHOOL ADMISSIONS

 

DESCRIPTIVE CODE: JBC

 

REQUIREMENTS

 

1. GENERAL ADMISSIONS: In order to enter the first grade in the schools of
Douglas County, a child must be six years old on or before September 1 of the school
year in which entrance is made. In order to enter kindergarten in the schools of
Douglas County, a child must be five years old on or before September 1 of the
school year in which entrance is made. No student may enter school if such student
shall attain twenty-one years of age before September 1 of the school year except that
students with Individualized Education Plans (IEPs) may attend through age 21 or
until they receive a regular high school diploma.
ADMISSION EXCEPTIONS FOR OUT-OF-STATE STUDENTS: A child who has been (1)
a legal resident of one or more other states for a period of two years immediately
prior to moving to Georgia and who has been legally enrolled in a public kindergarten
or first grade, or (2) enrolled in a kindergarten or first grade accredited by a state or
regional association shall be eligible for enrollment if such child will attain the age of
five for kindergarten or six for first grade by December 31, and is otherwise qualified.

 

2. BIRTH CERTIFICATE: A child's birth certificate or its equivalent must be presented
the first time the child enrolls in kindergarten or first grade in a Douglas
County School. All students are encouraged to have a birth certificate on file for
grades 2-12.
Evidence that shows the student’s date of birth, in the following priority order:

 

• Certified copy of a birth certificate
• Certified hospital issued birth record or certificate
• Military ID
• Passport
• Certified adoption record or certificate-Signed by Judge
• Religious record signed by an authorized religious official
• Official school transcript
• Affidavit of age sworn by a parent, guardian or other person accompanied by
a certificate of age signed by a licensed practicing physician, which states that the
physician has examined the child and believes that the age as stated in the affidavit
is substantially correct.
3. VACCINATION AND IMMUNIZATION: Evidence of age-appropriate vaccination
and immunization against the following illnesses is required under Georgia law before
a child may be officially enrolled in a Georgia School.
For any child attending any school or facility in the state of Georgia for the first time,
a parent or guardian must submit a valid certificate of immunization.

 

School or facility officials, for justified reasons, may allow a child to attend for up to
30 calendar days after first admittance without a valid certificate of immunization.
This 30 day waiver may be extended from the date of the first admittance for up to 90
calendar days provided the student is a transfer student from an out-of-state school
system to a Georgia school. A certificate may be issued for a child who has not
received all required immunizations with the conditions that the child is in the process
of completing required immunizations and that immunizations are being scheduled
with the shortest intervals recommended in the current Official Immunization
Schedules.

 

The certificate must be retained and monitored for currency by the school or facility
while the child continues in attendance and must be made available for inspection
during normal business hours by authorized health authority officials. When a child
transfers to another school or facility, the certificate of immunization must be transferred.
When a child ceases to attend without transfer, the certificate should be
returned to the parent or guardian.

 

A certificate for a child who is in the process of receiving all required vaccines must
have a date of expiration that relates to the date the next required immunization is due
or the date on which a medical exemption must be reviewed. A new certificate must
then be obtained and submitted to the school or facility within 30 days after the expiration
date. Children whose parents fail to renew said certificates within the time allotted
shall not be permitted to continue in attendance.

 

4. EYE, EAR AND DENTAL SCREENING: Evidence of ear, eye and dental screening
is required under Georgia Law before a child may be officially enrolled in a Georgia
school. Out-of-state forms that show ear, eye and dental examinations are acceptable
if data is within the past 12 months of the enrollment date in a Georgia public school.
Students may be admitted to school without the ear, eye and dental certificate but
must present it within 120 days following entrance to school. Note: The certificate of
Eye, Ear and Dental Screening must be on Georgia DHR Form 3300.
5. No child expelled from a school in another school system may be admitted to a
Douglas County School without approval of the County School Superintendent.
STUDENTS ENTERING DOUGLAS COUNTY SCHOOLS
FOR THE FIRST TIME

 

1. ELEMENTARY: Student must meet the age requirements of the Georgia State
Department of Education. Student should be placed in the grade recommended by the
school from which transferring.
2. MIDDLE SCHOOL & HIGH SCHOOL: Student should be placed in the grade and
courses recommended by the school from which transferring. "Member schools shall
not accept credits from a school which is not accredited by a regional or state accrediting
agency EXCEPT WHEN VALIDATED BY EXAMINATION OR BY SCHOLARSHIP
PERFORMANCE." Satisfactory scholarship performance would be determined by the
school.(See JBCD-R)
PHYSICAL EXAMINATION

 

DESCRIPTIVE CODE: JGCA-R

 

All students, including those in programs for four-year olds, who enter a Douglas
County public school for the first time must have Ear, Eye, and Dental Examination
Certificates on file in the school. Students who have previously attended Georgia public
schools, left the public school system for a private or out-of-state school, and then
later returned to the Douglas County schools, will be assumed to have satisfied this
requirement when they initially entered Georgia public schools. Students may be
admitted to school without the Ear, Eye and Dental Certificate but must present it
within 120 calendar days following entrance to school. A record of hearing, vision and
dental screening must be on or attached to DHR Form 3300 (6-75), Certificate of Ear,
Eye and Dental Examination. Out-of-state forms that show ear, eye and dental examinations
are acceptable if dated within the past 12 months of the enrollment date in a
Georgia public school. For some disabled students, the Certificate of Ear, Eye, and
Dental Examination may be accepted when the examiner is unable to certify a pass or
fail due to the severity or nature of the disability.

 

Students attending middle school in the Douglas County School System are to be
screened for scoliosis (lateral curvature of the spine) and parents must be notified of
the screening date. If a parent or legal guardian of a child objects to such child being
screened for scoliosis, the child shall be exempt from screening.

 

Students in grades seven through twelve, who participate in competitive interscholastic
athletics and cheerleading must have an annual physical examination form that
includes approval for participation; signature by a licensed medical doctor before participation
in any tryout, practice or conditioning; and the date (month, day, year) of
the examination and the student’s name.

 

GUIDELINES FOR STUDENTS ENTERING SCHOOL
FROM HOME STUDY PROGRAMS

 

All students entering a Douglas County elementary or middle school from a home
study program shall be evaluated for placement based on the following criteria:

 

1. State and Local Board of Education policy requirements relating to entrance into
kindergarten or first grade
2. Chronological age based on a certifiable document (birth certificate)
3. Performance on standardized tests and/or instructional placement test
(Example: Reading Placement Test)
After reviewing the above criteria, the local school shall place the student in the
appropriate grade level.

 

If the parent or guardian disagrees with the placement, a Student Support Team will
review placement. If there is still no agreement, the matter will be appealed to the
Superintendent or designee.

 

SOCIAL SECURITY NUMBER

 

The Douglas County School System requests that all students provide the school with
a Social Security number to be used as a student identification number. Students who
do not have a Social Security number may pick up an application form in the
Attendance Office or any Social Security office. Student Social Security numbers will
be treated in the same confidential manner as all other records in accordance with the
Federal Educational Rights and Privacy Act of 1974.

 

Providing a Social Security number is voluntary. Students or parents who object to
providing a Social Security number must complete a waiver form. Waiver forms can
be obtained from the Attendance Office.

 

ELIGIBILITY PROCEDURES FOR GIFTED PROGRAM

 

Program Challenge, as mandated by Georgia law, provides services to identified gifted
students. A school Eligibility Committee receives referrals for testing from school personnel
or parents and determines eligibility for testing. Students are evaluated in
mental ability, achievement, creativity, and motivation, and must meet either three of
the four criteria or qualify in achievement and mental ability. Students are served
through differentiated curriculum in the Resource Room or advanced content. At least
one teacher serves every school. Additional information provided upon request.

 

GUIDANCE PROGRAM

 

STUDENT SERVICES

 

The Board of Education recognizes the importance of balanced educational programs
and services designed to provide academic and occupational preparation of all the
district’s children and youth. Student Support Services shall be to assist educators in
identifying potential student problems so that pupils may better profit from the
instructional program. The Board of Education will provide an adequate program of
student support services to meet the guidance, counseling, testing, social services,
psychological and career development needs of their pupils.

 

The guidance program shall consist of the generally accepted services (orientation,
information, analysis, placement, follow-up and counseling). The counseling relationships
with students will be treated as confidential except when a student poses an
imminent danger to himself/herself or others or when the student reveals matters that
by state law must be reported.

 

The standardized testing activities that are useful to the instructional program and
helpful in meeting guidance needs are also services of the guidance program. The
scope of these activities may vary with the individual needs of the student population
and the availability of especially trained staff members.

 

TRANSFERS

 

All students transferring to Douglas County will be admitted to school pending receipt
of their immunization record, for a period not to exceed 30 calendar days from initial
entry. The 30-day waiver may be extended from the date of the first admittance,
whichever is earlier, for up to 90 calendar days, provided the student is a transfer student
from an out-of-state school system to a Georgia school system, or a student
entering kindergarten or first grade from out-of-state. The student must provide documentation
to the school from the local health department or a physician specifying
that an immunization sequence has been started and that the immunization time
schedule can be completed within the 90-day waiver period.

 

No student expelled/suspended from a school in another school system may be
admitted to a Douglas County school without approval of the school superintendent.

 

An elementary or middle school student transferring from a school accredited by a
regional or state accrediting agency may be placed in the grade and courses recommended
by the school from which he/she is transferring. Alternative placement may
be made upon review by the principal in consultation with the parents (and Area
Director if necessary) if student age, maturity level, previous academic record, standardized
test scores, and/or placement testing indicate that student needs can be better
addressed at another grade level.

 

If placement testing in mathematics and reading is deemed necessary, these guidelines
should be followed:

 

MATHEMATICS: Selected items from the grade level placement test in the adopted
text can be administered at the beginning of the school year. The current cumulative
test may be used if entry occurs during the school year.

 

READING: Students generally are placed tentatively in the level of reader equivalent to
that of the book they were in at the previous school. If equivalent reader cannot be
determined, the teacher should try the book and section for the grade and month of
entry. A trial would consist of reading sections, both at sight and with practice, and
answering questions from the teacher edition for that excerpt. Appropriate section
and/or end-of-book test may provide additional information if needed. The teacher
should note word recognition difficulties during the sight-reading.

 

Whichever method is used, if the materials are too difficult, the teacher should move
through earlier sections until an appropriate level is determined.

 

REPORT CARDS

 

Report Cards will be sent home to parents at mid-semester (9 weeks) and at the end
of semester (18 weeks).

 

Progress reports will be taken home by students at the midpoint of each 9-week
grading period and is an informal assessment of academic progress.

 

HOSPITAL/HOMEBOUND PROGRAM

 

Students who have a medically diagnosed physical condition which restricts them to
their home or a hospital for a period of time which will significantly interfere with
their education can be eligible for Hospital/Homebound services. Such students, or
their parents, must submit a medical referral form completed by a licensed medical
physician. The physician must project that the student will be absent a minimum of
10 school days and is physically able to profit from educational instruction.

 

Students are not eligible if absence is due to communicable diseases (except as specified
in State Board Policy JGCC), emotional problems, expulsion, suspension, abuse
of chemical substances, or uncomplicated cases of pregnancy. Cases of complicated
pregnancy will be approved only with a statement from a licensed medical physician

 

(1) certifying that school attendance would endanger the life of the mother or the
child, and (2) specifying the projected length of time this danger would exist.
HOMEWORK GUIDELINES

 

Homework is defined as any required study assigned to be done outside the regular
class time or as the completion of required class work. Research in this area indicates
a positive correlation between homework and student achievement. Proper employment
of this method of instruction is essential to quality education and is both
endorsed and encouraged.

 

Effective use of homework reinforces, extends, and enriches classroom learning. It
helps students synthesize and integrate material, provides opportunities for learning
from a variety of sources, encourages self-discipline and responsibility, promotes
organizational and time management skills, and establishes a window through which
parents can view their children’s learning activities and progress. Homework is
intended to foster attitudes toward school, improve academic-related behaviors, generate
interest in subject matter, improve communication between the home and the
school, and encourage involvement in their children’s education.

 

Homework expectations increase in proportion to a child’s age, grade level, and experience
in school.

 

KINDERGARTEN: Homework is usually limited to special projects and activities
involving parent participation.

 

FIRST AND SECOND GRADES: Most students can expect 15 to 30 minutes of
required homework each night.

 

THIRD GRADE: Most students can expect 30 to 45 minutes of required homework
each night.

 

FOURTH AND FIFTH GRADES: Most students can expect 30 to 60 minutes of
required homework each night.

 

Parental guidance and support are necessary for students to develop successful
homework patterns from an early age. To ensure that students benefit from homework
experiences, parents will find the following suggestions helpful:

 

• Show interest in what your child is learning.
• Agree upon a quiet, comfortable study area.
• Allow time for a snack and play before beginning homework assignments.
• Agree upon a nightly time for studying.
• Foster independent learning.
• Be a good listener.
• Give encouragement.
• Act as a positive role model by spending time reading for information and/or
pleasure each day.
In the event of illness or family emergency, students will be given an opportunity to
make up missed work. For short-term absences (5 or fewer days), full credit will be
given for work made up and turned in within a number of days equal to those missed.
Special arrangements should be made with the classroom teacher when illness or
family emergencies extend absences beyond five days. The following guidelines govern
the availability of makeup work:

 

1. If a student is absent for one day, makeup work will be given when the student
returns to class. Any assignments requested on the day of a student’s one-day
absence are due on the day the student returns to school.
2. If a student is absent two or more days, parents may request makeup work by
calling the school office before 8:30 a.m. Work will be ready in the office between
3:00 p.m. and 4:00 p.m. The number of days allowed for makeup work begins on the
first day makeup work is requested.
3. In case of long-term illness, parents should communicate with teachers regarding
further makeup work.
TO WITHDRAW

 

If a student needs to withdraw he/she should do the following:

 

1. A parent/guardian should notify the school to withdraw the student. The withdrawal
document must be signed by the enrolling parent/guardian.
2. Obtain a withdrawal form from the attendance clerk.
3. All of the student’s teachers, the counselor, the media specialist, the lunchroom
manager and the principal must sign the withdrawal form.
4. Return all textbooks and library books and pay any fines and/or charges before
records can be sent to your new school.
5. Return the withdrawal form to the clerk before the end of the school day.
RECORDING DEVICES

 

Students are not allowed to bring any recording device to school. No video or tape
recording device can be used to record school day events unless authorized by the
principal.

 

OBSERVATIONS/VISITATIONS

 

Elementary schools value the concept of parents as partners in education. Parent and
community support and assistance are vital in all facets of the school program.

 

Parents and community members have opportunities for observing students in the
educational setting through a number of established activities and events. Special
events are scheduled to showcase student endeavors. Examples are: Academic
bowls (spelling bee, geography bee), musical and dramatic presentations, art displays,
Business Back to School Day, athletic events, and awards ceremonies. Parents
participate directly in the instructional program through PTSO, volunteer work, field
trips, school advisory committees, and individual parent/teacher conferences.

 

If parents wish to arrange individual classroom or school visitation, they will be provided
the opportunity. Visitations should be limited to two class periods during the
school day.

 

The following guidelines will be observed:

 

As a courtesy to the teacher, it is requested that an appointment be made for all visitations.
Contacting the teacher by note or telephone, at least one day in advance, is
recommended. If it is not possible to contact the teacher before or after school hours,
the office should be contacted by telephone or note to arrange for a visit. Make your
request to the Principal at least 24 hours prior to the requested visitation time. In
your request, please state the purpose of the visit.

 

Sign in at the front office to receive your visitor’s badge. You will then be escorted to
your student’s classroom.

 

Classroom visitations are not a time for teacher-parent conference. Parents should
not expect teachers to conference with them at these times. The regular school program
must continue during such visits. During your visit, refrain from engaging the
attention of teachers or students through conversation or other means.

 

Remain as inconspicuous to the instructional process as possible.

 

Return to the office at the end of your visit to check out and return your badge.

 

For the safety of students, no unauthorized persons are allowed in the building without
administrative approval. Students not enrolled at our school are not allowed to
visit during the school day due to unnecessary classroom interruptions, which are
detrimental to the learning process.

 

Visitors are under the supervision of the administration while on campus. Any questions
or concerns regarding your visit should be referred to the administration.

 

STUDENTS RELEASE TO NON-CUSTODIAL PARENTS

 

Schools shall not release students to individuals other than custodial parent(s)/
guardian(s) WITHOUT PERMISSION from the custodial parent(s)/guardian(s). It is the
responsibility of the custodial parent(s)/guardian(s) to notify the school when their
child will be picked up by anyone other than those filed in the child’s records.

 

EMERGENCY DRILLS

 

FIRE DRILLS are necessary for the safety of the students and faculty. One drill per
month will be held. The specific directions for reaching a point of safety from all
areas of the building are posted in each room. Misconduct can endanger lives.

 

TORNADO DRILLS will be practiced as needed to be prepared. Follow instructions
given by teachers to assume safe positions during drills.

 

MEDICAL TRANSPORTATION SCHOOL HEALTH RECORDS

 

It is the responsibility of the parents to provide transportation and further care for the
student if the student becomes ill or injured on school property. Emergency personnel
will be called in emergency situations. Students may not be sent home without
parental approval and no student may drive when excused for medical reasons unless
parental consent has been given. The parent or guardian is responsible for payment
of emergency transportation costs.

 

SCHOOL HEALTH SERVICES

 

Each school will be provided with a designated employee (who is not a licensed
nurse) to serve as School Health Monitor. School Health Monitors will report to the
school principal and will be provided training, guidance, and supervision by the
Registered Nurse who serves as the Health Services Coordinator for that school.

 

EMERGENCY CONTACT INFORMATION

 

In order for the school to know and comply with the wishes of parents, emergency
contact information must be filled out for each student and returned to the office for
use in emergency situations. This information must be updated annually and whenever
changes in contact information occurs. When you receive a Student Contact Form,
please update it and return it to the school within five (5) days. Current, accurate
information will enable the school to contact you in the event of an emergency. It is
the parent’s responsibility to keep the emergency card current. At least one local
phone contact in addition to the parent/guardian must be listed to insure the safety of
your child. If any information changes during the school year, contact the school
immediately.

 

ILLNESS/INJURY TREATMENT INFORMATION

 

In case of illness/injury, the designated School Health Monitor or other appropriate
school personnel will render care as directed by the School Health Resource Manual
while attempting to contact the parent. If neither the parent nor the emergency
designee can be reached and the situation is very serious, the school shall telephone
the Emergency Medical Services (911) for immediate transportation to the nearest
Emergency Treatment Facility. Whenever possible, the parent’s hospital preference will
be observed. Fees for transportation and medical services will be the responsibility of
the parent/guardian.

 

In the event a student’s illness is not deemed an emergency, but signs/symptoms of
an illness and/or fever are present. The parent/guardian will be contacted and
requested to pick up the student from school. If the parent cannot be reached, the
emergency designee will be contacted. In the event no designated adult can be
reached, or the parent refuses to pick up the student, the principal retains the right to
contact appropriate law enforcement and/or Department of Family and Children’s
Services (DFACS) personnel to assume responsibility for the student.

 

ACCIDENTS AND INSURANCE

 

The school is responsible only for immediate first aid. The Board of Education does
not pay any medical or hospital bill incurred as a result of accident to the student at
school. The parent or guardian is responsible for the payment of such bills.

 

We urge you to make use of the protection afforded through school insurance. You
will be given information regarding various insurance plans during the first week of
school. Athletes are urged to make sure adequate insurance is obtained.

 

In case of accident, no matter how minor, the student should report the accident to
the teacher immediately. In the case of severe accidents or acute illness, emergency
care will be given and the parents will be notified.

 

Parents/guardians should complete a health information form at the beginning of the
school year or upon registration. This form includes:

 

• All emergency contact information (including cell phones and pagers)
• Pertinent health history
• Primary care providers and insurance information
• Medications taken at home and school
• Allergies
• To whom child may be released
When completing the health information form, please remember this form provides
us with valuable information should your student become ill and/or injured at school.
This form is NOT intended to be a substitute for directly communicating school day
medical needs with school personnel. If your child has a medical condition that may
possibly require modifications or staff training (diabetes, seizures, asthma, etc.),
please contact your School Health Monitor to arrange an appointment with the appropriate
Health Services Coordinator/Registered Nurse. Please remember a Registered
Nurse is not always immediately available in the school.

 

MEDICATION

 

Whenever possible medication should be given outside school hours. This will help
reduce time out of classroom instruction and also insure compliance. If it becomes
necessary for a student to take any form of medication at school, the following procedures
must be followed:

 

1. An Authorization for Assistance with Medication form must be filled out for each
medication.
2. ALL medication, including over the counter drugs and emergency medications,
must be provided by the parent/guardian and brought to the office upon arrival at
school.
3. All prescription medication must be in an appropriately labeled container and
OTC medication must be in the original container.
4. All medications will be administered in the presence of an adult.
5. The Authorization to Carry Medication Form must be completed and signed by
all parties before a student will be allowed to carry any medication with them at
school.
6. Any medication (labeled or unlabeled) found in the possession of a student
without the appropriate form will result in serious consequences for that student.
INSURANCE

 

The Douglas County Board of Education offers parents the opportunity to purchase
accident insurance. Information on the plans available and the premiums will be provided
at the beginning of the school year.

 

CARE OF SCHOOL PROPERTY

 

Students are responsible for proper care of all books, supplies, and furniture supplied
by the school. Students who disfigure property, break windows, or do other damage
to school property or equipment will be required to pay for the damage done or
replace the item and/or receive additional disciplinary action. Legal action will be
taken if necessary.

 

VISITORS PARENT CONFERENCES

 


Parents or other adults who have business at the school must report to the office. All
visitors are expected to leave promptly when their business is completed. No school-
age children are allowed to visit at any time during school hours without administrative
approval.

 

SCHOOL FOOD SERVICE

 

Students are encouraged to participate in the school nutrition programs. Today, students
are offered a variety of healthy, tasty, and appealing choices which includes
fresh fruits and vegetables, fresh salads, whole grains and baked rather than fried
items. All school meals are nutritionally balanced and meet one-third of the
Recommended Daily Allowances for important nutrients for lunch and one-fourth of
the RDA’s for breakfast. Menus are planned by a registered dietitian and are low in fat
and saturated fat. School meals help kids maintain a healthy weight and do better in
school. School meals are offered to all students at a reasonable price. Children from
families with incomes at or below 185 percent of the poverty level are eligible for free
or reduced price meals. You may apply for free/reduced meals using an application
obtained from your child’s school or by going to
http://frapplications.douglas.k12.ga.us.

 

Students are encouraged to pay for their meals in advance. Families may pay their
cafeteria directly with cash or checks. Checks should include the student’s first and
last name and lunch ID number. You may also use
www.parentonline.net to pre-pay
online. You can set up an account by using a credit card and can personalize your
account to notify you when your child’s balance is running low. A small service fee
will apply for pre-paying online, and a minimum payment is required.

 

All students must go to the cafeteria during their assigned lunch period. Your child
can assist the cafeteria staff by:

 

1. Depositing all lunch litter in proper receptacles.
2. Returning all trays and utensils to the dishwashing area.
3. Leaving the tables and floors in clean conditions.
4. No food may be taken from the cafeteria to other parts of campus.
5. No breaking in line.
6. No leaving the cafeteria without permission. Permission must be granted by the
administrator or teacher on duty.
CHARGE POLICY AND NSF POLICY

 

Douglas County School Food Service will continue to monitor the approved student
charging limits which states:

 

• High School Students and adults are not allowed to charge.
• Elementary and middle school students may accumulate a maximum of $6.00 in
charges. This $6.00 limit includes any charges for breakfast, lunch and supplemental
sales. After the $6.00 limit is reached, a student will be offered a supplemental meal
which consists of a sandwich and a beverage. No supplemental meal is served at
breakfast. This regulation is to ensure that a child will not go hungry while potential
losses to school food service funds will be limited.
If we receive two NSF checks for a student and/or siblings, we will no longer accept
any checks for the student and/or siblings for the duration of their attendance in
Douglas County Schools.

 

EXTRA CURRICULAR ACTIVITIES

 

An updated list of all extra curricular activities available at each school can be found
on the school website.

 

We welcome the opportunity to discuss school matters with parents. Please feel free
to call your child’s teacher, the counselor, or an administrator to set up a conference.
We encourage parents to be involved in the educational process of their children.

 

FIELD TRIPS

 

The regular instructional programs of the school are enriched by occasional field trips
during the regularly scheduled school day. Other field trips may be after school hours
and on weekends (class field trips, athletic teams, band groups, and clubs traveling to
and from competitions, etc.). Parent permission is required for participation. The
school system must approve all field trips.

 

CODE OF CONDUCT FOR FIELD TRIPS: Students who are on a field trip as designated
above must adhere to the Douglas County Code of Conduct.

 

The number of days/classes that a student may be out for student activities such as
field trips is limited to 10. Students and individual teachers are responsible for checking
with the Attendance Clerk to make sure a student does not exceed the limit.

 

Other trips sometimes use names that might be associated by some with the school.
The school and school system does not sponsor any tours or cruises. Students who
participate in theses activities are dealing with private companies.

 

The Douglas County School District, its officers, officials and employees are not
responsible for injury or other loss which might occur to a student or a student’s
property while traveling on approved school field trips or activities.

 

PROMOTION AND RETENTION

 

DESCRIPTIVE CODE: IHE

 

PROMOTION AND RETENTION OF STUDENTS IN GRADES 1 – 8.

 

1. DEFINITIONS.
a. ACCELERATED INSTRUCTION – challenging instructional activities that are
intensely focused on student academic deficiencies in reading and/or mathematics.
This accelerated instruction is designed to enable a student who has not achieved
grade level, as defined by the Office of Student Achievement, to meet grade-level
standards in a compacted period of time.
b. ADDITIONAL INSTRUCTION – academic instruction beyond regularly scheduled
academic classes that is designed to bring students not performing on grade
level, as defined by the Office of Student Achievement, to grade level performance. It
may include more instructional time allocated during the school day, instruction
before and after the school day, Saturday instruction, and/or summer/inter-session
instruction.
c. DIFFERENTIATED INSTRUCTION – instructional strategies designed to meet
individual student learning needs and/or styles.
d. GRADE LEVEL PERFORMANCE – standard of performance, as defined by the
Office of Student Achievement, on a Criterion-Referenced Competency Test.
e. PLACEMENT – the assignment of a student to a specific grade level based on
the determination that such placement will most likely provide the student with
instruction and other services needed to succeed and progress to the next higher
level of academic achievement.
f. PLACEMENT COMMITTEE – the committee established by the local school
principal or designee to make placement decisions concerning a student who does
not meet expectations on the Criterion-Referenced Competency Test. This committee
shall be comprised of the principal or designee, the student’s parent or guardian, and
the teacher(s) in the content area(s) in which the student did not achieve grade level
on the Criterion-Referenced Competency Test. For students with disabilities, the IEP
committee will serve as the placement committee.
g. PROMOTION – the assignment of a student to a higher grade level based on
the student’s achievement of established criteria in the current grade.
h. RETENTION – the assignment of a student to repeat the current grade level
during the next school year.
2. PROMOTION STANDARDS AND CRITERIA.
CRITERIA FOR GRADES K - 5

 

1. A STUDENT MAY BE CONSIDERED FOR RETENTION IF:
a. Absences total fifteen (15) days or more, especially if the academic progress
is weak.
b. For grades K-5, achievement level of 1 on the standards based report card in
any two of the core areas of language arts, science, social studies, or mathematics.
c. Performance indicates that additional remediation at the current grade level
is needed in at least two academic subject areas.
A combination of any of the above may show a greater need for retention than when
only one indicator is present.

 

2. OTHER CONSIDERATIONS:
a. A student should not be retained more than one time in grades K-2, nor
should he/she be retained more than one time in grades 3, 4, 5. No more than two
retentions during the K-5 years should occur. Possible retention of students in grades
K, 1, 2, & 4 must have supporting documentation and be discussed with the appropriate
Area Director and/or Director or Coordinator of Special Education prior to the
placement committee meeting.
b. Elementary school students who are 12 years old will be reviewed by the
placement committee, principal and appropriate Area Director for consideration of
appropriate grade placement.
A student will not be retained if all requirements for promotion have been met.

 

CRITERIA FOR GRADES 6 – 8 - OMITTED

 

3. REQUIREMENTS FOR GRADES K – 8.
a. Each school principal shall distribute student data to teachers prior to the
beginning of each school year. Each teacher shall use available data to focus instruction
on identified student academic performance in grades K – 8.
b. Each school principal or designee shall establish a placement committee for
each student in grades K-8 who:
1. (In accordance with State Board Rule 160-4-2-.32 (IGB)) does not meet expectations
on the reading and/or math portions of the CRCT:
a. Determine whether each student shall be retained or promoted based on a
review of the overall academic achievement of the student as well as the student’s
Criterion-Referenced Competency Test performance;
b. Develop an accelerated, differentiated, or additional instruction plan for all
students who do not achieve grade level on the reading and/or mathematics sections
of the Criterion- Referenced Competency Test; and
c. Develop a plan of continuous assessment during the subsequent school year
in order to monitor the progress of the student.
2. does not meet previously stated promotion standards criteria:
a. Determine whether each student shall be retained or promoted based on a
review of the overall academic achievement of the student;
b. Develop an accelerated, differentiated, or additional instruction plan for all
students who do not achieve grade level on the reading and/or mathematics sections
of the Criterion- Referenced Competency Test; and
c. Develop a plan of continuous assessment during the subsequent school year
in order to monitor the progress of the student.
4. PROMOTION REQUIREMENTS FOR GRADES 3, 5, AND 8.
a. No student shall be placed or promoted to the fourth, sixth, or ninth grade
except as provided below:
1. No third grade student shall be promoted to the fourth grade if the student
does not achieve grade level on the Criterion-Referenced Competency Test in reading,
as defined by the Office of Student Achievement in accordance with O.C.G.A. § 20-2281,
and meet promotion standards and criteria in Section (2) above.
2. No fifth grade student shall be promoted to the sixth grade if the student
does not achieve grade level on the Criterion-Referenced Competency Test in reading
and the Criterion-Referenced Competency Test in mathematics, as defined by the
Office of Student Achievement in accordance with O.C.G.A. § 20-2-281, and meet
promotion standards and criteria in Section (2) above.
3. No eighth grade student shall be promoted to the ninth grade if the student
does not achieve grade level on the Criterion-Referenced Competency Test in
reading and the Criterion-Referenced Competency Test in mathematics, as defined by
the Office of Student Achievement in accordance with O.C.G.A. § 20-2-281, and meet
promotion standards and criteria in Section (2) above.
4. The school principal or designee may retain a student who performs satisfactorily
on the Criterion-Referenced Competency Test but who does not meet promotion
standards and criteria established in Section (2) above.
b. When a student does not perform at grade level in grades 3, 5, or 8 on the
Criterion-Referenced Competency Test(s) specified in Section (a) above, then the following
shall occur:
1. Within ten calendar days, excluding week-ends and holidays, of receipt of
the Criterion-Referenced Competency Test scores, the school principal or designee
shall notify in writing by first-class mail the parent or guardian of the student regarding
the following:
i. The student’s performance below grade level on the Criterion-
Referenced Competency Tests;
ii. The specific retest(s) to be given the student and testing date(s);
iii. The opportunity for accelerated, differentiated, or additional instruction
based on the student’s performance on the Criterion-Referenced Competency Test;
and
iv. The possibility that the student might be retained at the same grade
level for the next school year.
2. The student shall be given an opportunity for additional instruction that is
accelerated and differentiated in the applicable subject(s) prior to the retesting opportunity;
and
3. The student shall be retested with appropriate section(s) of the Criterion-
Referenced Competency Test(s) or an alternative assessment instrument that is
appropriate for the student’s grade level.
c. When a student does not perform at grade level on the Criterion-Referenced
Competency Test in grades 3, 5 and 8, and also does not perform at grade level on a
second opportunity to take the assessment, then the following shall occur:
1. The school principal or designee shall retain the student for the next
school year except as otherwise follows.
2. The school principal or designee shall notify in writing by first-class mail
the parent or guardian of the student and the teacher(s) regarding the decision to
retain the student.
i. The notice shall describe the option of the parent, guardian, or teacher
to appeal the decision to retain the student;
Douglas County School System 7 2012-2013 Elementary School Policies and Procedures

 


ii. The notice shall describe the composition and functions of the placement
committee;
iii. The notice shall include the requirement that the decision to promote
the student must be the unanimous decision of the placement committee comprised
of the principal or designee, the student’s parent or guardian, and the teacher(s) in
the content area(s) in which the student did not achieve grade level on the Criterion-
Referenced Test.
3. If the parent, guardian, or teacher(s) appeal the decision to retain the student,
then the school principal or designee shall establish a placement committee to
consider the appeal.
i. The placement committee shall be comprised of the principal or
designee, the student’s parent or guardian, and the teacher(s) of the subject(s) of the
Criterion-Referenced Competency Test or the alternative assessment instrument on
which the student failed to perform at grade level.
ii. The principal or designee shall notify in writing by first-class mail the
parent or guardian of the time and place for convening the placement committee.
iii. The placement committee shall review the overall academic achievement of the
student in light of the performance on the Criterion-Referenced Competency Test or
the alternative assessment instrument and promotion standards and criteria, specified
in Section (2) above, and make a determination to promote or retain.
iv. The decision to promote must be the unanimous decision of the placement
committee and must determine that if promoted and given accelerated, differentiated,
or additional instruction during the next year, the student is likely to perform at
grade level by the conclusion of the school year.
v. The placement committee shall prescribe such additional assessments
as may be appropriate in addition to assessments administered to other students at
the grade level during the year.
vi. The placement committee shall provide for a plan of continuous
assessment during the subsequent school year in order to monitor the progress of
the student.
4. A plan for accelerated, differentiated, or additional instruction must be
developed for each student who does not achieve grade level performance in grades
3, 5, or 8 on the Criterion-Referenced Competency Test(s) specified in Section (a)
above whether the student is retained, placed or promoted for the subsequent year.
5. A student who is absent or otherwise unable to take the Criterion-
Referenced Competency Test in reading and/or mathematics on the first administration
or its designated make-up day(s) shall take the Criterion-Referenced Competency
Test in reading and/or mathematics on the second administration day(s) or an alternative
assessment instrument that is appropriate for the student’s grade level.
Placement or promotion of these students shall follow the same procedures as students
who do not achieve grade level on the first administration of the assessment.
6. A student’s failure to take the Criterion-Referenced Competency Test within
the State of Georgia in grades 3, 5, and 8 in reading and/or mathematics on any of
the designated testing date(s) or an alternative assessment instrument that is appropriate
for the student’s grade level shall result in the student being retained. The
option of the parent, guardian, or teacher(s) to appeal the decision to retain the student
shall follow the guidelines designated in O.C.G.A. § 20-2-283.
7. A student shall be considered to have met the testing requirements of this
rule if the following occurs:
i. The student transfers to a Georgia public school from another state that
requires a criterion-referenced assessment and uses data from the assessment to
make decisions regarding promotion and retention; and
ii. The student has taken the criterion-referenced assessment during the
current year and has appropriate records of performance.
1. The student’s performance on that criterion-referenced assessment
shall be used for promotion and retention decisions at the receiving school. The student
shall not be required to take the Georgia’s Criterion-Referenced Competency Test.
8. For students receiving special education or related services, the
Individualized Education Plan Committee shall convene if the placement committee
recommends retention.
9. The decision of the placement committee may be appealed as follows:
1. Area Director
2. Associate Superintendent for Student Achievement and Leadership
d. A placement committee shall determine placement of a student who does not
achieve grade level on the third, fifth, or eighth grade Criterion-Reference Competency
Test after having been retained in grade 3, 5, or 8 for a year. The placement committee
shall review previous plans for accelerated, differentiated, or additional instruction
for each student and will make appropriate adjustments to the plan to provide services
needed in order for the student to succeed and to progress to the next higher level
of academic achievement.
5. PROMOTION REQUIREMENTS FOR GRADES 9 – 12 - OMITTED
ABSENCES AND EXCUSES

 

DESCRIPTIVE CODE: JBD

 

It is impossible for a student to realize the benefits of the public school program
unless the student attends school regularly.

 

1. DEFINITIONS
Truant – any child subject to compulsory attendance who during the school calendar
year has more than five days of unexcused absences.

 

2. REQUIREMENTS
a. School days missed as a result of an out of school suspension shall not
count as unexcused days for the purpose of determining student truancy.
b. The Douglas County Board of Education will excuse students from school
under the following circumstances: 1. Personal illness or attendance in school endangers a student's health or
the health of others.
2. A serious illness or death in a student's immediate family necessitating
absence from school.
3. A court order or an order by a government agency, including preinduction
physical examinations for service in the armed forces, mandating absence from
school.
4. Observing religious holidays, necessitating absence from school.
5. Conditions rendering attendance impossible or hazardous to student
health or safety.
6. A period not to exceed one day for registering to vote or voting in a public
election.
7. A student whose parent or legal guardian is in military service in the
armed forces of the United States or the National Guard, and such parent or legal
guardian has been called to duty for or is on leave from overseas deployment to a
combat zone or combat support posting, shall be granted excused absences, up to a
maximum of five school days per school year, for the day or days missed from school
to visit with his or her parent or legal guardian prior to such parents or legal
guardians deployment or during such parents or legal guardian leave.
c. Students will be counted present when they are serving as pages of the
Georgia General Assembly.
d. Final course grades of students shall not be penalized because of absences if
the following conditions are met:
1. Absences are justified and validated for excusable reasons.
2. Make up work for excused absences was completed satisfactorily.
e. The Douglas County Board of Education has adopted policies and procedures
to reduce unexcused absences that include:

 


1. Requiring the schools to notify the parent, guardian or other person who
has control or charge of the student when such student has five unexcused absences. The notice shall outline the penalty and consequences of such absences and that each
subsequent absence shall constitute a separate offense. After two reasonable
attempts to notify the parent, guardian or other person who has charge of the student,
the schools shall send written notice via certified mail with return receipt
requested; and
2. Requiring the schools to provide the parent, guardian, or other person
having control or charge of each student enrolled in public school a written summary
of possible consequences and penalties for failing to comply with compulsory attendance.
By September 1 of each school year or within 30 school days of a student's
enrollment in the school system, the parent, guardian, or other person having control
or charge of such student shall sign a statement indicating receipt of such written
statement of possible consequences and penalties. In addition, students age ten or
older by September 1 shall sign a statement indicating receipt of written statement of
possible consequences for non-compliance to the local system's policy.
f. The Douglas County Board of Education shall implement a progressive discipline
process and a parental involvement process for truant students before referring
the students to the juvenile or other court having jurisdiction.
g. The Douglas County Board of Education has adopted policies requiring the
local school principal to use his or her best efforts including first class mail to notify
a student age 14 and older when the student has only three absences remaining
before violating the state's attendance requirements pursuant to O.C.G.A. 40-5-2
regarding the denial of driver's permits and licenses.
h. The Douglas County Board of Education has adopted as a part of the student
code of conduct developed pursuant to O.C.G.A. 20-2-735 a definition of truancy that
contains the minimum standards established by State Board of Education Rule 160-51-.
10 Student Attendance and a summary of possible consequences and penalties for
truancy. The summary of possible consequences for students includes possible dispositions
for unruly children in accordance with O.C.G.A. 15-11-67, including the
possible denial or suspension of a driver's license for a child.
i. For the purpose of accurately measuring the academic performance of students
continuously enrolled in public schools, The Douglas County Board of
Education has adopted uniform criteria for withdrawing students.
1. Local schools are authorized to withdraw a student who:
i. Has missed more than 10 consecutive days of unexcused absences;
ii. Is not subject to compulsory school attendance; and
iii. Is not receiving instructional services from the local school system
through homebound instruction or instructional services required by the federal
Individual with Disabilities Education Act (IDEA).
2. Local schools are authorized to withdraw a student subject to compulsory
attendance if the principal has determined the student is no longer a resident of the
local school system or is enrolled in a private school or home study program.
3. Local schools shall withdraw students retroactive to the first day of the
consecutive absences.
4. When a student desires to withdraw from school, he/she must have the
written permission of his/her parents or guardian if under the age of eighteen prior to
withdrawing. Prior to accepting such permission, a school administrator shall make a
reasonable attempt to have a conference with the student and parent/legal guardian
within two school days of receiving notice of the intent of the student to withdraw.
The purpose of the conference is to share with the student and parent/guardian educational
options available and the consequences of not having earned a high school
diploma.
ABSENCES AND EXCUSES

 

DESCRIPTIVE CODE: JBD-R(1)

 

In order to receive maximum benefit from the instructional activities, students are
expected to be in school each day unless excused for legitimate reasons. Good attendance
habits positively impact the learning process and carry over into the world of

 

work. While teachers and administrators are charged with the responsibility of providing
worthwhile daily activities for students, the student and their parents must
assume responsibility for being punctual and regular in attendance. It is the position
of the Douglas County Board of Education that every day at school is important and
that no student ever be absent except for extraordinary reasons. To emphasize the
importance of good attendance, and to provide consistency throughout the school
system, the following guidelines will be used.

 

ATTENDANCE RULES

 

1. Absences will be classified as excused or unexcused. Excused absences are
those due to emergencies such as:
A. Personal illness or attendance in school endangers a student’s health or the
health of others.
B. A serious illness or death in a student’s immediate family necessitating
absence from school.
C. A court order or an order by a governmental agency mandating absence from
school.
D. Observing religious holidays, necessitating absence from school.
E. Conditions rendering attendance impossible or hazardous to student health
or safety.
F. A student whose parent or legal guardian is in military service in the armed
forces of the United States or the National Guard, and such parent or legal guardian
has been called to duty for or is on leave from overseas deployment to a combat zone
or combat support posting, shall be granted excused absences, up to a maximum of
five school days per school year, for the day or days missed from school to visit with
his or her parent or legal guardian prior to such parents or legal guardians deployment
or during such parents or legal guardian leave.
G. Any other reason approved by the Georgia State Board of Education.
Students shall be counted present when they are serving as pages of the Georgia
General Assembly.

 

Unexcused absences are all failures to attend school other than those specifically
excused by the administration.

 

2. Absences and tardies will be recorded in each class. Absences and tardies from
school will be recorded on the student permanent record. A student must be present
at school for at least one-half of the required instructional time to be counted present
for the day
3. A high school student must be enrolled in each course a minimum of 130 clock
hours per semester (including days transferred from other schools) to receive
Carnegie unit credit for the course. A student must be present every day except those
determined to be excused absences. A clock hour is defined as 60 minutes of instructional
time.
4. If a student is absent from school, the student must bring a note with the signature
of a parent, doctor, dentist, judge, etc. stating the date and reason for absence.
This written excuse must be presented to the appropriate teacher(s) within three (3)
school days of the student’s return to school from the absence. This is the responsibility
of the student. The principal will resolve any question in determining whether an
absence is excused or unexcused.
All work missed due to an excused absence must be made up by the student within a
reasonable time, or receive zeros in work missed. It is the student’s responsibility to
make arrangements with the teacher for make-up work.

 

In order to participate in an extracurricular or after school activity, a student must be
in attendance on the school day of the activity.

 

Unexcused absences will result in no credit for work missed.

 

A student who misses one-half or more of a class period (unexcused) will be counted
absent for that class.

 

For each absence beyond ten (10), students must bring an excuse from a doctor,
dentist, health center, court, etc. for the absence(s) to be excused.

 

5. Individual teachers (in grading policies) or schools will provide incentives for
good attendance.
6. Any parent, guardian, or other person having control or charge of any child or
children between the ages of six and sixteen shall send such child or children to
school. On the sixth unexcused absence a violation of this code (O.C.G.A. 20-2-690.1)
will result in said person being guilty of a misdemeanor. Upon conviction thereof, shall
be subject to a fine of not less than $25.00 nor greater than $100.00, imprisonment
not to exceed 30 days, community service, or any combination of such penalties.
Two reasonable attempts to notify the parent/guardian will be made by the school on
the fifth unexcused absence.

 

If no response is achieved the school shall send a notice by certified mail, return
receipt requested. Each days absence from school after notification on the fifth unexcused
absence shall constitute a separate offense.

 

7. Student parking at Douglas County School System high schools is a privilege
provided for high school students who purchase a parking decal. High school administrators
may suspend a student’s parking privilege for the remainder of the semester
for leaving campus without authorization, for truancy, or for having six unexcused
tardies to school. The suspension of parking privileges will extend for at least forty-
five (45) days. If a semester has less than forty-five (45) days remaining when the
suspension occurs, the balance will be served at the beginning of the next semester
or school year. There will be no refund for the cost of the parking permit. At the conclusion
of the suspension of parking privileges, the student may reapply and purchase
a parking decal if parking space is available.
ELEMENTARY DRESS CODE

 

DESCRIPTIVE CODE: JCDB-R(1)

 

Every student enrolled in Douglas County Schools is expected to observe a standard
of grooming and dress consistent with the level of formality of the school setting.
Certain items of dress are not considered appropriate and therefore, are not acceptable,
and could result in a child having to call parents at home or work to bring more
appropriate clothing. Examples include (but are not limited to) the following:

 

a. Hats, visors, hoods pulled up, sweat bands, skull caps, bandanas or other head
garments including non-prescription sunglasses worn inside the building;
b. Beach or shower shoes, bare feet, flip flops or rubber and/or metal cleats are
not allowed in school or on buses;
c. Shoes with any type of wheels or other rolling apparatus.
d. Clothing that shows the bare midriff, bare back or the bare shoulders.
e. Tank tops; (Shoulders must be covered; arm holes tight fitting) are permitted
only for students in K, 1st, 2nd, 3rd grades. Tank tops are not permitted in 4th and
5th grades.
f. See-through or mesh clothing unless worn over other apparel;
g. Clothing or articles advertising or displaying the insignia of drugs, tobacco, or
alcoholic beverages shall be prohibited;
h. Clothing with profane or obscene language or symbols displayed, or clothing
which promotes violence;
i. Gang related appearance, clothing or objects are prohibited.
j. All pants which are not worn at the waist;
k. Heavy coats or raincoats inside buildings and classrooms;
l. Heavy chains or dog collars around the waist or neck, or attached to a wallet;
m.Shorts, dresses and skirts that are too tight, too short, (five inches from the top
of the kneecap) or not worn at the waist are not permitted;

 

n. Pajamas, bedroom shoes or other sleepwear;
o. Holes or patches above the knee.
Good taste and good judgement should be used by parents and students alike in the
selection of school dress. Many “fads” in dress are not appropriate.

 

The school administration reserves the right to determine if certain other items are
too casual, too revealing or too distracting from the learning environment to be considered
appropriate for school. Health and safety of all students will be taken into
consideration when making decisions regarding appropriate/inappropriate attire,
including the tucking of shirts. Some exceptions to these guidelines may be made for
special activity days such as field days and character costume days as determined by
the school principal. Special accommodations may also be made for health reasons.
Total days for exceptional dress must be limited to no more than 5% of the student
calendar (9 days) due to impact on the learning environment. Exceptions should be
announced to students and parents well ahead of the date. Clear explanations of what
will and will not be allowed must be included in the announcements.

 

STUDENT DISCIPLINE

 

DESCRIPTIVE CODE: JD

 

The purpose of the Douglas County School System’s Discipline Code is as follows:

 

1. To ensure an environment for teaching and learning which is protected from
disruption and harassment.
2. To provide information to students and parents about rules and regulations
(expected student conduct) of the school system and possible penalties for violations
of these rules and regulations.
3. To provide uniform administrative and disciplinary procedures in the local schools.
4. To provide for enforcement of school disciplinary rules when the student is on
school property, in attendance at school or at any school sponsored activity or
engages at any time or place in conduct that has a direct effect on maintaining order
and discipline in the schools.
STATEMENT OF STUDENT MISCONDUCT

 

These rules are designed to notify students as to the types and range of behavior
expectations. Every specific variation of conduct may not have been included.
Consequently, students should expect to be disciplined for misconduct that is so
obviously inappropriate, particularly in light of societal expectations and the scope of
these expectations that a specific expectation need not be written for every conceivable
variation of behavior that directly affects the orderly mission of the school.

 

CONSEQUENCES OF STUDENT MISCONDUCT

 

Local school administrators have broad discretion to determine consequences for
student misconduct at the local school level. The range of consequences for misconduct
that can be assigned by a local school administrator may include without limitation,
student conference, parent conference, before or after school detention, In-
School Suspension, Saturday School/previous detention, Out-of-School Suspension
up to ten days per incident, referral to a Student Disciplinary Tribunal Hearing which
may result in Long-Term Suspension or expulsion and, depending upon the severity
of the offense, law enforcement officials may be contacted.

 

APPLICATION OF THE DOUGLAS COUNTY BOARD OF EDUCATION STUDENT
DISCIPLINE CODE

 

The Student Discipline Code applies when a student(s) is (are):

 

a. On the school grounds;
b. Off the school grounds at a school activity, function, or event;
c. En route to and from school and at the bus stop; or
d. Off the school grounds while the student is in attendance at any function; is
engaged in activity that could have a direct effect on the orderly function of the
school; or is otherwise subject to the jurisdiction of school authorities. May include
being convicted of, being adjudicated to have committed, being indicted for, or having
an information filed against for the commission of any felony or any delinquent act
which would be a felony if committed by an adult.

SAFE SCHOOLS POLICY

 

It is the policy of the Douglas County Board of Education to ensure the highest possible
standards of learning as well as the safety, health, and well-being of its students
and employees. The Douglas County Board of Education recognizes that gang/hate
groups and gang/hate group-related activities can substantially interfere with student
and employee productivity.

 

In accordance, the Douglas County Board of Education is dedicated to preventing the
influence of gang/hate groups or gang/hate group-related activities in our schools.

 

The appropriate school officials reserve the right to punish any gang/hate group or
person displaying gang/hate group-related behavior which is subversive to good
order, discipline and well-being in our schools.

 

DISCIPLINE CODE

 

DESCRITPIVE CODE: JD-R(2)

 

ELEMENTARY DISCIPLINE CODE (CODE OF CONDUCT)

 

THIS DISCIPLINE CODE SERVES AS A GUIDE FOR SCHOOL ADMINISTRATORS
DEALING WITH DISCIPLINE OFFENSES. IT IS NOT INTENDED TO BE AN EXHAUSTIVE
LIST OF EVERY POSSIBLE OFFENSE. FURTHERMORE, EVERY POSSIBLE
OFFENSE CANNOT BE DEFINED. THE PRINCIPAL OF THE SCHOOL HAS THE
AUTHORITY TO MAKE DISCIPLINARY AND OTHER DECISIONS BASED ON THE BEST
INTERESTS OF THE STUDENTS AND THE SCHOOL.

 

ALL VIOLATIONS OF LAW SHALL BE REFERRED TO THE PROPER LAW ENFORCEMENT
AGENCIES BY THE SCHOOL ADMINISTRATORS IN ADDITION TO SCHOOL
CONSEQUENCES.

 

STUDENTS AND CRIMINAL CHARGES PARENTS AND GUARDIANS ARE ENCOURAGED
TO INFORM THEIR CHILDREN THAT CERTAIN ACTS OF MISCONDUCT COULD
RESULT IN LEGAL CHARGES. PLEASE EXPLAIN TO YOUR STUDENT(S) THAT FOR
CERTAIN ACTS OF UNDERAGE SEXUAL CONDUCT AND OTHER CRIMES, A MINOR
MAY BE TRIED AS AN ADULT.

 

DISCIPLINE CODE INFORMATION

 

1. Students are to notify an administrator or staff member when dangerous or illegal
items are found in the school building or on the school campus. Students are
advised not to pick up or handle the items.
2. School officials may search a student if there is reasonable suspicion the student
is in possession of an item that is illegal or against school rules. Students vehicles
brought on campus, student book bags, school lockers, desks and other school
property are subject to inspection and search by school authorities at any time without
further notice to students or parents. Cell phones/multi-media/electronic devices
taken from students due to possession and/or use in violation of school rules are
subject to having their contents searched. Students are required to cooperate if asked
to open book bags, lockers or any vehicle brought on campus. Metal detectors and
drug or weapon sniffing dogs may be utilitized at school or at any school function,
including activities that occur outside normal school hours or off the school campus
at the discretion of administrators.
3. Students should be aware that any adult employee of the Douglas County Board
of Education has the authority to ask for a student's identity or to seek other appropriate
information. Board of Education employees have the authority to give a student
reasonable instructions and to expect that those instructions be carried out. Refusal
to provide identity or to carry out reasonable instructions will result in disciplinary
action.
4. Students and parents should understand that when misconduct constitutes a
violation of local,state, or federal law, law enforcement agencies will be contacted and
prosecution may follow.
5. Student offenses are not cumulative from one school year to another. However,
severe offenses at the end of a school year may result in consequences that are carried
out in the next school year.
6. These regulations apply to students: (a) who are on the school grounds during,
immediately before, or immediately after school.; (b) who are on the grounds at any
other time that the school is being used by a school group; (c) who are off the school
grounds at a school activity, school function, or event; (d) who are en route to or
from any school function; (e) who create electronic communication(s) which present
a potential danger to persons or property at the school or which disrupts the educational
process; or are otherwise subject to jurisdiction of school authorities.
7. Student discipline records do not become a part of the student’s cumulative
permanent record. They are maintained in a separate file and are subject to the same
law of privacy as the student’s cumulative record.
8. The school system reserves the right to punish behavior which is subversive to
good order and discipline in the school even through such behavior is not specified in
the school's discipline code.
9. Students suspended or expelled from school are not allowed on the school
campus or at any school function. The school administration may use their discretion
concerning make-up work.
10. Students placed in isolation or in-school suspension may not participate in
extra-curricular activities or assemblies.
11. Failure to serve disciplinary action will result in additional consequences.
12. Consequences for rule violation will be administered as consistently as possible
for all students while taking individual circumstances into consideration. In addition,
habitual behavior problems should be referred to the Student Support Team (Tier
3) accompanied by data from Tier 2 interventions.
13. Any teacher or staff member has authority, at any time, over any pupil, as long
as the student is in the building, on school grounds, or attending school functions.
14. Discipline records that are sent home should be signed by the parent/guardian
and returned to school.
15. A teacher shall have the authority to remove from his or her class a student
who repeatedly or substantially interferes or is an immediate threat to safety. Please
refer to Board Policy JD for details.
16. Bus Conduct – School bus transportation is a privilege afforded pupils by the
Board of Education. It is not a right. To protect the safety and well being of all
involved, pupils must adhere to established bus conduct rules. Bus transportation
privilege maybe revoked if the pupil does not observe bus conduct expectations.
17. Rule violations may be serious enough that more than a 10 day suspension is
necessary. When this occurs, a student tribunal will be conducted at the Douglas
County Board of Education to allow student due process.
RULES OF CONDUCT

 

The school is a community, and the rules and regulations are the laws of that community.
All of those enjoying the right of citizenship in the school community must
also accept the responsibilities of citizenship. A basic responsibility of every citizen is
to respect the laws of the community.

 

The following rules are the general rules of Douglas County Elementary Schools.
These rules apply to all students and will be fairly administered and consistently
enforced. All of these rules are designed to protect the student's right to receive an
education, the teacher's right to teach, and the property of individuals and the school
system. The consequences for breaking rules may range from warnings to

 

suspension from school. In extreme cases, long-term suspension and expulsion may
be used. Also, note that the rules cover certain acts that are also covered under local,
state, and federal laws. Students who violate the law will be punished by the school
system and will be prosecuted.

 

In case of misbehavior not covered by the rules listed, the administration may enact
corrective measures that are in the best interests of the school system and the students
involved.

 

Any student who knowingly aids, abets, assists, or furthers the commission of an
offense by another person in violation of the Student Discipline Code shall be subject
to disciplinary action as if committing the act themselves which violates the Student
Discipline Code. Punishment shall include the same punishments available for the
underlying offense.

 

DISCIPLINE CODE DEFINITIONS

 

The following are definitions or elaborations of the definitions in the discipline code.

 

OPPORTUNITY ROOM (OR) - A designated supervised area within the school to
which the student is assigned for a specified period of time as an opportunity to consider
behavior and complete an action plan.

 

ACTION PLAN - A WRITTEN STATEMENT OR DRAWING COMPLETED IN THE

 

OPPORTUNITY ROOM BY WHICH THE STUDENT DESCRIBES THE SITUATION

 

AND A METHOD FOR CORRECTING THE PROBLEM.

 

PROJECT C.L.A.S.S (CHILDREN LEARNING ACADEMIC AND SOCIAL SKILLS) - The
purpose of this elementary program is to provide the behaviorally disruptive student
to develop and demonstrate appropriate social skills within the school environment
while providing academic assistance.

 

ISOLATION (ISO) - Removal of a student from class or classes for one or more days.
A student in isolation (ISO) is suspended from all school-sponsored activities. The
student will be assigned to a designated supervisor and will have assignments to
complete from which he/she will receive credit. The student will be counted present.
Parents will be contacted.

 

ACTS OF PHYSICAL VIOLENCE - Intentionally making physical contact of an insulting
or provoking nature with the person of another or intentionally making physical contact
which causes physical harm to another unless such physical contact of physical
harms were in defense of himself/herself.

 

AFFRAY/FIGHTING– Offensive physical contact between two or more persons.

 

AGGRESSION TOWARDS OTHERS – Intentionally making verbal, written, or recorded
comments of an insulting or provoking nature to another person. Additionally, this
includes engaging in a verbal conflict or physical intimidation/posturing.

 

ANY ACT WHICH SUBSTANTIALLY DISRUPTS THE ORDERLY CONDUCT OF A
SCHOOL, SCHOOL FUNCTION, OR EXTRACURRICULAR PROGRAM OR ACTIVITY Behavior
not specifically described above which substantially disrupts the orderly
learning environment or poses a threat to the health, safety and/or welfare of students,
staff, or others. May include being convicted of, being adjudicated to have
committed, being indicted for, or having information filed against for the commission
of any felony or any delinquent act which would be a felony if committed by an adult.

 

ARSON - Unlawful and intentional damage or attempted damage to any real or personal
property by fire or incendiary device.

 

ASSAULT – The attempt to commit a violent injury to another person, or commits an
act which places another in reasonable apprehension of immediately receiving a violent
injury.

 

BATTERY-Intentionally making physical contact of an insulting or provoking nature
with another person.

 

BOMB THREATS/EXPLOSIONS - Any communication which has the effect of threatening
an explosion to do malicious, destructive, or bodily harm to school system property,
at a school function, or extracurricular activity, or the persons in or on that property
or attending the function. Preparing, possessing, or igniting explosives including
unauthorized fireworks on school system property at a school function, or extracurricular
activity.

 

BREAKING AND ENTERING - The unlawful and willful entry or attempted forcible
entry of any school system property or the personal property of students and school
system personnel.

 

BULLYING - The term “Bullying” means an act which occurs on school property, on
school vehicles, at designed school bus stops, or at school related functions or activities,
or by use of data or software that is accessed through a computer, computer
system, computer network, or other electronic technology of a local school system,
that is:

 

1. Any willful attempt or threat to inflict injury on another person, when accompanied
by an apparent present ability to do so; or
2. Any intentional display of force such as would give the victim reason to fear or
expect immediate bodily harm; or
3. Any intentional written, verbal, or physical act, which a reasonable person would
perceive as being intended to threaten, harass, or intimidate, that:
a) Causes another person substantial physical harm within the meaning of Code
Section 16-5-23.1 or visible bodily harm as such term is defined in Code Section 165-
23.1;

 

b) Has the effect of substantially interfering with a student’s education;

 

c) Is so severe, persistent, or pervasive that it creates an intimidating or threatening
educational environment;

 

d) Has the effect of substantially disrupting the orderly operation of the school.

 

BUS SUSPENSION – A pupil found guilty of certain offenses may be suspended from
the bus for a period up to the remainder of the school year.

 

CHEATING - Willful or deliberate unauthorized use of the work of another person for
academic purposes, or inappropriate use of notes or other material in the completion
of an academic assignment or test. In addition to disciplinary responses, the granting
of credit for this assignment may be considered null and void.

 

CHRONIC DISCIPLINE PROBLEM STUDENT - A student who is chronically disruptive
may be charged with repeated violations of school rules. Intervention attempts may
include consideration by the Student Support Team, parent notification, parent observation
and development of a behavioral correction plan.

 

CLASSROOM DISRUPTION - Conduct or behavior, which interferes with or disrupts
the teaching/learning process.

 

CLASS CUT - Failure to report to class without authorization.

 

COMPUTER TRESPASS – Unauthorized use of a computer or a computer network
with the intention of deleting, obstructing, interrupting, altering, accessing data, or
damaging, or in any way causing the malfunction of the computer, network, pro-
gram(s), or data.

 

DESTRUCTION OF PROPERTY/VANDALISM - The willful or malicious destruction of
school property or the property of others.

 

DETENTION - The student shall report to a specified school location and to a designated
teacher or school official. Students must be given 24-hour notice in order to
make arrangements for transportation. Detention may require the student’s attendance
before school, after school, on Saturdays, or during scheduled class or school
activity time if school officials deem removal of the student from his/her regular
school schedule essential to the well being of the student or school. The school principal
will develop rules for detention.

 

DISCIPLINARY PROBATION - A student found guilty of certain offenses may be
placed on probation by the local school and/or the Student Disciplinary Tribunal.
Probation is a trial period during which a student violating school and/or school system
rules is subject to further disciplinary action.

 

DISORDERLY CONDUCT - Conduct or behavior, which interferes with or disrupts the
orderly process of the school environment, a school function, or extracurricular activity.

 

DISRESPECT FOR OTHERS - Conduct or behavior, which demeans, degrades, antagonizes,
humiliates, or embarrasses a person or group of persons.

 

DRESS CODE - Non-conformity to established dress code of Douglas County Board of
Education. (SEE DRESS CODE - POLICY JCDB)

 

EXPULSION - The student is removed from all Douglas County Public Schools, property
and activities or events beyond the current school semester. Permanent expulsion
may be made only by the Board of Education.

 

EXTENT OF SCHOOL JURISDICTION - Students are accountable for behavior on
school property, at school functions, en route to or from school functions, and at bus
stop.

 

EXTORTION/THREATS - The willful or malicious threats of harm, injury, or violence to
the person, property or reputation of another with the intent to obtain money, information,
services or items of material worth.

 

FALSE FIRE ALARM - The willful and/or malicious activation of a fire alarm system or
the willful and/or malicious reporting of a false fire.

 

FELONY - Any offense punishable as a felony under Georgia law or federal law.

 

FIGHTING – See "Affray/Fighting"

 

FIRECRACKERS/FIREWORKS - Unauthorized possession and/or igniting of fireworks
or firecrackers on school property, at a school function or extracurricular activity.

 

FORGERY - The making of false or misleading written communication to a school
staff member with the intent to deceive the staff member or under circumstances
which would be reasonably calculated to deceive the staff member.

 

GAMBLING - Any participation in games (or activities) of chance for money and/or
things of value.

 

HEARING OFFICER - System administrator or who conducts the Student Discipline
Tribunal hearing proceedings.

 

HITTING/ROUGHING/MINOR PHYSICAL CONTACT – Intentionally making physical
contact with another person including but not limited to hitting, slapping, pushing,
tripping and wrestling.

 

INAPPROPRIATE DISPLAY OF AFFECTION - The practice of kissing, embracing, and
other similar types of activities are not in good taste in the school setting. All students
should conduct themselves in a mature manner.

 

INAPPROPRATIE USE OF TECHNOLOGY- Unauthorized use of a computer, its programs,
websites, or a computer network.

 

INCITING, LEADING, OR PARTICIPATING IN A MAJOR STUDENT DISORDER - The
willful act of inciting, leading or participating in any disruption or disturbance which
interferes with the educational process or which can result in damage or destruction
to public or private property, or cause personal injury to participants and others.

 

IN-SCHOOL SUSPENSION - The student is removed from regular classes for a specified
period of time in the local school. Class work assignments are sent to the student
by the teachers. The student may not attend or participate in any extracurricular activities
while assigned to In-School Suspension (ISS).

 

INSUBORDINATION - Refusal or failure to comply with a direction or an order from a
school system staff member; failure to comply with State Law, School Board Policy,
local school rule, behavior contracts, or classroom rules.

 

INTIMIDATION - The verbal or physical threat to do harm or violence to another per-
son(s) or to the property of another person.

 

LEAVING CAMPUS - Students leaving campus without approval of school officials
may have parking privileges revoked in addition to other consequences.

 

LONG-TERM SUSPENSION - The student is suspended out-of-school for more than
ten (10) days. Any suspension of more than ten (10) days may be assigned only by
the Student Disciplinary Tribunal, or by the Board of Education. (Student may continue
academic work at the Alternative School.)

 

MISBEHAVIOR IN THE CAFETERIA - The acts of throwing objects, leaving trays, etc.
in the cafeteria. Open food or drink outside of designated areas (any area other than
cafeteria). No food may be delivered to school from a "fast food" establishment, in
compliance with federal guidelines.

 

MISCONDUCT ON SCHOOL BUS OR OTHER SCHOOL APPROVED TRANSPORTATION
-Conduct or behavior which interferes with the orderly, safe, and expeditious transportation
of students or other authorized riders. In addition to consequences for
offenses on a bus, students may lose the privilege to ride the bus.

 

NON-PRESCRIPTION DRUG - Over-the-counter drug not authorized by a registered
physician and not prescribed for the student. Student use is prohibited except in
accordance with local school policy.

 

NUISANCE ITEMS -This includes beepers, cellular phones, radios, recording devices,
skates, skateboards, toys, toy guns, playing cards, water pistols, camera, video or
DVD cameras, CD players, MP2 players, IPODS, video games, etc. which are not to
be brought to school.

 

PRE-ADMISSION HEARING - A hearing requested by the school or parent(s) to determine
whether a suspended or expelled student will be allowed to enter the Douglas
County School System from another school system.

 

PRESCRIPTION DRUG - Use of a drug (medication) authorized by a registered physician,
and prescribed for the student. Student or parent should inform the school on
the use of medically prescribed drug.

 

PROFANE, OBSCENE, OR ABUSIVE LANGUAGE/MATERIALS - The use of either oral
or written language, gestures, objects or pictures which are socially unacceptable and
which tend to disrupt the orderly school environment, a school function, or extracurricular
activity.

 

RE-ADMISSION HEARING - A hearing requested through the Board of Education or
Student Disciplinary Tribunal by the school, parent(s) or other agency to determine
whether a suspended or expelled former student be allowed to re-enter the Douglas
County School System.

 

RE-ADMISSION REVIEW - A mandatory conference with the parent, student, school
official and counselor to review documentation showing what has been done, while
the student was on suspension and/or at the Alternative School, to correct the disciplinary
problem(s) that resulted in the suspension from school.

 

REPEATED MISCONDUCT OF A LESS SERIOUS NATURE - Repeated misconduct,
which tends to disrupt an orderly school environment or an extracurricular activity.

 

RIOTOUS BEHAVIOR – An act or conduct which urges, counsels, or advises others to
disrupt the orderly conduct of students, staff or third parties; or an act or conduct
which exacerbates a disruption of the orderly conduct of students, staff or third parties.

 

ROBBERY -The act or attempted act of taking money, property, or possessions from
another, against his or her will, through the use of force, violence, or fear.

 

SEXUAL BATTERY – Intentional physical contact with the intimate parts of the body of
another person without the consent of that person. The term “intimate parts” means
the primary genital area, anus, groin, inner thighs, or buttocks of a male or female
and the breasts of a female.

 

SEXUAL HARASSMENT - any act intended to create a hostile environment or to gain
sexual favors by intimidation.

 

SEXUAL OFFENSES - any act of indecent exposure or any sexual crimes as defined by
Georgia law.

 

SHORT-TERM SUSPENSION - one (1) through ten (10) days suspension out of
school by the local school administrator. The student may be suspended for an accumulation
of offenses, as well as a major offense. The teacher will determine required
make-up. Suspended students shall make up those major tests or assignments (that
will have a significant impact on their final grade. It will be the student’s responsibility
to request make-up work within a reasonable period of time three (3) school days
upon return to school. Work must be returned within the period specified by the
teacher.

 

SMOKING (AND OTHER USE OF TOBACCO PRODUCTS) - The possession, use, distribution
or sale of tobacco products.

 

STUDENT DISCIPLINARY TRIBUNAL - A panel composed of three administrators and
one Hearing Officer. The Tribunal hears evidence presented by the school, the student,
and parents when a student is referred by the local school principal or his/her
designee. The Tribunal has the authority to make decisions ranging from returning the
student to the local school through permanent expulsion.

 

SUPER STOP – A Violence Prevention Program for youth and their parents, is a ten-
hour educational and interactional program offered jointly to students and parents as;

 

1. A primary violence prevention and education program; 2. An intervention alternative
for students facing suspension for violence, alcohol, other drugs, or drug-related
offenses.
Douglas County School System 13 2012-2013 Elementary School Policies and Procedures

 


SUPER PROGRAM – The alcohol/drug education program is for first-time offenders
of Level I, Rule #3 of the Student Discipline Code. At least one parent must accompany
the student at each of the four (4) sessions.

 

SUSPENSION - When the term suspension is used in the discipline code it may be
interpreted to mean in-school suspension or short-term out of school suspension.

 

TARDINESS - Excessive late arrival to school or class.

 

TERRORISTIC THREAT - A student commits the offense of terroristic threat when
he/she threatens to commit violence against person(s) or damage to property, which
would cause a reasonable person to feel terrorized or causes the evacuation of a
building, school assembly, school bus or otherwise causes serious disruption of a
school or school activity.

 

THEFT - Taking the personal property of someone else or the school system.

 

TRESPASSING - Illegal presence on a school campus by suspended students, or any
other person who does not have permission to be on school grounds.

 

TRUANCY - Violation of the State Attendance Laws - The primary purpose of our
schools is to promote student learning. To that end, the Douglas County School
System expects teachers to provide well-planned, appropriate lessons for each class
every day that school is in session. In order to receive maximum benefit from the
instructional activities, students are expected to be in school each day unless excused
for legitimate reasons. Good attendance habits positively impact the learning process
and carry over into the world of work. While teachers and administrators are charged
with the responsibility of providing worthwhile daily activities for students, the students
and their parents must assume responsibility for being punctual and regular in
attendance. It is the position of the Douglas County Board of Education that every day
at school is important and that no student ever be absent except for extraordinary
reasons. Truancy may lead to court action against the student and parent.

 

UNAUTHORIZED AREAS INCLUDING THE FOLLOWING: A) Any area of the building
where classes are in session during lunch period; B) The gym unless you have a
class at that time in the gym; C) The parking lot once you have arrived in the school;
D) At lunch time students are permitted to be in the cafeteria or in the designated
area; E) Any other designated area.

 

UNAUTHORIZED ASSEMBLY, PUBLICATIONS, ETC. - Demonstrations and/or petitions
by students, or possession and/or distribution of unauthorized publications, which
interfere with the orderly process of the school environment, a school function, or
extracurricular activity.

 

VANDALISM – Willful or malicious damage to real property or personal property of
the school or to personal property of any person at the school.

 

VERBAL ABUSE - Degrading comments directed toward an individual.

 

VERBAL ASSAULT - A violent threat with non-physical weapons such as words, arguments,
or appeals.

 

WAIVER OF ATTENDING STUDENT DISCIPLINARY TRIBUNAL - Parents may sign a
waiver if the student admits guilt, they cannot attend or do not elect to attend the
Tribunal hearing. In the event a parent or student does not attend the hearing, it will
proceed as scheduled. The principal or designee is authorized to negotiate consequences
with the parent and student.

 

WEAPONS - "Weapon" means and includes any pistol, revolver, or any weapon
designed or intended to propel a missile of any kind, or any dirk, bowie knife, switchblade
knife, ballistic knife, any other knife having a blade of two or more inches,
straight-edge razor, razor blade, spring stick, metal knucks, blackjack, any bat, club,
or other bludgeon-type weapon, or any flailing instrument consisting of two or more
rigid parts connected in such a manner as to allow them to swing freely, which may
be known as a nun chahka, nun chuck, nanchaku, shuriken, or fighting chain, or any
disc, of whatever configuration, having at least two points or pointed blades which is
designed to be thrown or propelled and which may be known as a throwing star or
oriental dart, or any weapon of like kind, and any stun gun or taser as defined in subsection
(a) of Code Section 16-11-106. This section excludes any of these instruments
used for classroom work authorized by the teacher.” Weapon shall also include
any instrumentality or object which if used in an offensive manner could cause bodily
injury to a person or property, or places a person in fear for his/her safety. (O.C.G.A.
16-11-127.1; 15-11-37; P.L. 103-227).

 

DISCIPLINE CODE VIOLATIONS

 

OFFENSE 1: WEAPONS AND DANGEROUS INSTRUMENTS

 

A student shall not possess, handle, or transmit weapons and dangerous instruments
which include: firearms, fireworks, explosives, knives, or any other object which may
be used in such a manner as to inflict bodily injury or place another person in fear of
his/her safety or any object which can reasonably be considered a weapon. This
includes the bus.

 

CONSEQUENCE 1: Contact police and parents: up to 10 days suspension/ISO by
school administrator, assignment to Project Class. A Tribunal at the Board of
Education which may result in Long-Term Suspension or Expulsion. May result
in long-term bus suspension if in possession on a bus.

 

OFFENSE 2: FELONY CHARGES

 

Any act, whether school related or non-school related, on-campus or off-campus,
which could result in the student being criminally charged with a felony and which
makes the students continued presence at school a potential danger to persons or
property at the school or which disrupts the educational process.

 

CONSEQUENCE 2: Contact police and parents: up to 10 days suspension/ISO by
school administrator, assignment to Project Class. A Tribunal at the Board of
Education which may result in Long-Term Suspension or Expulsion.

 

OFFENSE 3: NARCOTICS, ALCOHOLIC BEVERAGE AND STIMULANT DRUGS

 

A student shall not possess, sell, use, transmit, or be under the influence of any narcotic
drug, hallucinogenic drug, amphetamine, barbiturate, marijuana, alcoholic beverage,
look-alike drug, or intoxicant of any kind on school grounds or on the bus. Any
possession of medicine needs prior approval with a health form.

 

CONSEQUENCE 3: Contact police and parents: up to 10 days suspension/ISO by
school administrator, or assignment to Project Class. A Tribunal at the Board of
Education which may result in Long-Term Suspension or Expulsion. May result
in long-term bus suspension if in possession on a bus.

 

OFFENSE 4: ASSAULT ON SCHOOL TEACHER, SCHOOL BUS DRIVER, OR OTHER
SCHOOL EMPLOYEE OR OFFICIAL, OR VERBAL ASSAULT

 

A student shall not cause or attempt to cause or threaten to cause physical injury or
behave in such a way, as could reasonably cause physical injury to a school employee.
The penalty for committing a physical act of violence against a school employee is
expulsion for the remainder of the student’s school years.

 

CONSEQUENCE 4: Contact police and parents and/or assignment to Project
Class: Tribunals for this offense will be composed of three certified education
personnel, appointed by the local school board. This tribunal will determine
issues of fact and intent and submit its findings and recommendations to the
local school board for punishment.

 

OFFENSE 5: FIGHTING, THREATENING AND/OR INTIMIDATING ANOTHER STUDENT
WITH VIOLENCE (BULLYING)

 

CONSEQUENCE 5: Contact parents: OR/ISO. Serious/repeat cases or cases
involving bodily harm will require contacting police/up to a 10 day suspension
from school and/or other disciplinary action at the administrator’s discretion or
assignment to Project Class.

 

If a student is found to have engaged in bullying or physical assault or battery
of another person on the school bus, a required meeting of the parent or
guardian and district officials must be held for the purpose of forming a school
bus behavior contract for the student. Contract provisions must provide for
appropriate progressive discipline and may include assigned seating, ongoing
parental involvement and suspension from riding the bus.

 

OFFENSE 6: WILLFUL AND MALICIOUS DESTRUCTION, THEFT, OR A THREAT TO
STEAL OR DESTROY PROPERTY (ARSON)

 

Includes such actions as the use of or threat of bombs, explosives, setting of fires,
activating any alarms, the deliberate destruction of property and vandalism of the bus
or other actions.

 

CONSEQUENCE 6: Contact parents: OR/ISO/suspension or assignment to
Project Class. Restitution for all damages/bus suspension. The severity of the
actions may require police contact.

 

OFFENSE 7: INAPPROPRIATE SCHOOL BEHAVIOR - SUCH AS LISTED BELOW BUT
NOT RESTRICTED TO THE FOLLOWING:

 

Douglas County School System 14 2012-2013 Elementary School Policies and Procedures

 


1. Rude and/or disrespectful behavior toward teachers, bus drivers, administrators,
other school personnel, other Students, or persons attending school-related
functions.
2. Defying authority
3. Acts which disrupt the learning opportunity of others
4. Acts which cause substantial disruptions of learning opportunities and/or threaten
the safety of others
5. Gambling
6. Pornographic materials
7. Use of profane, vulgar, or obscene words or gestures/indecent exposure, possession
of obscene materials
8. Sexual harassment
9. Sit-downs, walk-outs, pickets, trespassing, inciting a disturbance
10. Violation of school/class rules/bus driver rules
11. Damage/defacing property
12. Disruption of school or bus order and discipline
13. Possession or use of tobacco or tobacco related products at school on the bus
or school activities
14. Verbal assault of teachers, administrators, other school personnel, or other
students, or persons attending school-related functions.
15. Usage of any electronic devices during the operation of a school bus if it might
interfere with the bus communication equipment or the driver’s operation of the bus.
16. Usage of mirrors, lasers, flash cameras, or any other lights or reflective
devices in a manner that might interfere with the bus driver’s operation of the bus.
17. Gang related appearance or clothing or objects. Gang related activities, a gang
is defined as any three or more individuals who have a name, claim a territory, use
graffiti to mark a schools territory, or themselves, have rivals/enemies, or interact
together at the exclusion of other people. The existence of such gang affiliation may
be established by evidence of a common name or common identifying signs, symbols,
tattoos, graffiti, attire or other distinguishing characteristics.
18. Falsifying, misrepresenting, omitting, or erroneously reporting information
regarding instances of alleged inappropriate behavior by a teacher, administrator, or
other school employee toward a student.
CONSEQUENCES FOR OFFENSE 7: ITEMS 1-18 ABOVE: Range of disciplinary
actions at the discretion of the principal depending upon circumstances, some
forms of inappropriate behavior are so serious that more stringent consequences,
including legal action (call the police immediately) will occur or
assignment to Project Class.

 

OFFENSE 8: CHEATING OR OBTAINING ANSWERS OR THE WORK OF OTHERS WITH
THE INTENT OF CLAIMING CREDIT FOR THE WORK.

 

CONSEQUENCE 8: Grade reduction, additional work assigned, parent contact.

 

OFFENSE 9: MISBEHAVIOR WHILE:

 

1. In opportunity room(OR)
2. In isolation (ISO)
CONSEQUENCE 9: Referral to administrator, additional time added, or out of

 

school suspension.

 

OFFENSE 10: POSSESSION OF NUISANCE ITEMS

 

Any electronic devices including cell phones, pagers, etc., skates, skateboards, toys,

 

water pistols, toy guns etc., lighters, matches are not to be brought to school.
CONSEQUENCE 10: Items will be confiscated and released only after school or
to parents. Repeat offenders are subject to disciplinary actions.

 

OFFENSE 11: BEING IN AN UNAUTHORIZED AREA OR IN AN AREA UNSUPERVISED

 

CONSEQUENCE 11: Range of disciplinary actions depending on circumstances.

 

OFFENSE 12: LEAVING CAMPUS UNAUTHORIZED

 

CONSEQUENCE 12: Parent contact/OR/ISO

 

OFFENSE 13: DRESS CODE VIOLATION

 

CONSEQUENCE 13: Parent contact, range of disciplinary action depending on
severity and/or repeated violations.

 

OFFENSE 14: INAPPROPRIATE BUS BEHAVIOR – Such as listed below but not

 

restricted to the following:
CONSEQUENCE 14: A pupil found guilty of certain offenses may be suspended
from the bus for a period up to the remainder of the school year or assignment
to PROJECT C.L.A.S.S. DAMAGE TO SCHOOL BUS PROPERTY WILL RESULT IN
RESPONSIBILITY FOR RESTITUTION

 

1. Disorderly conduct and/or offense of bus safety rules.
2. Defying bus driver’s directions.
3. Loud talking, horseplay, throwing objects on or from the bus, or doing anything
that will detract from the driver’s attention.
4. Smoking, chewing gum, eating, or drinking on the bus.
5. Damaging or defacing school bus property.
6. The use of profanity on the bus.
7. Transporting large objects such as boxes, recreation equipment, large band
instruments, etc. on the school bus.
8. Inappropriate display of affection.
DISCIPLINE OF STUDENTS WITH DISABILITIES

 

Discipline of students with disabilities requires certain considerations because behavior
may be related to the disability. Following are general guidelines:

 

1. Determine which students have been identified as disabled and review their IEPs
or Section 504 Plan at the start of the semester before there are discipline problems.
2. An IEP or Section 504 Plan may include a Behavior Intervention Plan that specifies
how certain behaviors are to be handled. This plan should be followed in all
school settings - regular or special.
3. Students whose IEPs or Section 504 Plan do not address behavior ordiscipline
should be treated like non-disabled students with common senseconsideration of the
disability (see * below).
4. Classroom teachers should work closely with special education teachers and the
Student Support Team to determine appropriate methods of discipline.
* In all cases, however, a student with a disability may not be suspended from school
(including ISS - if the student does not receive the specified special education services)
for more than a cumulative total of 10 days per school year. When the total number
of suspension days nears 10 or a significantly disruptive behavior occurs, the following
procedure should be followed:
1. The Director/Coordinator (or designee) of Special Education should be notified
to assure that all due process procedures are followed.
2. The IEP committee will carefully review the IEP and current placement to determine
if the behavior is related to the disability and if change should be made in the
IEP.
3. For Section 504 students, the SST will review the 504 Plan and determine if the
behavior is related to the disability.
BUS CONDUCT

 

School bus transportation is a privilege afforded pupils by the Board of Education. It
is not a right. To protect the safety and well being of all involved, pupils must adhere
to established bus conduct rules. Bus transportation privilege may be revoked if the
pupil does not observe bus conduct expectations.

 

BUS CONDUCT RULES

 

1. Students should always conduct themselves in an orderly manner and obey all
bus safety rules.
2. All students are under the jurisdiction of the driver while aboard each bus.
3. The driver is responsible for seating arrangements on each bus.
4. Students will remain seated while bus is in motion.
5. Students must refrain from loud talking, horseplay, throwing objects on or from
the bus, or doing anything that will detract from the driver’s attention.
6. Anyone damaging a bus will be responsible for restitution.
7. All parts of the body must be kept inside the bus at all times.
8. Smoking, chewing gum, eating, or drinking on the bus is not permitted.
9. It is the responsibility of the driver and each rider to help keep the bus clean.
10. The use of profanity on the bus will not be allowed.
11. Students will be picked up and delivered at their regular designated site each
day. Written requests from the parent or guardian will be filed with the principal if it
becomes necessary for a student to depart a bus other than at his/her regular stop.
The principal will authorize the driver to make such a stop. Exceptions may be made
if a safety hazard is involved.
12. Buses are provided for transporting students: therefore, large objects such as
boxes, recreation equipment, large band instruments, etc. should not be on a bus.
13. Students must refrain from inappropriate display of affection.
14. Assignments to specific buses will be made by school authorities.
15. Students are expected to abide by the Douglas County School Student Conduct
Behavior and Discipline Code.
16. Students shall not possess or use objects such as mirrors, lasers, flash cameras,
or any other lights or reflective devices in a manner that might interfere with the
school bus driver’s operation of the school bus.
This also includes the usage of any electronic devices during the operation of a
school bus in a manner that might interfere with the school bus communications’
equipment or the school bus driver’s operation of the bus.

 

NOTE: If a student is found to have engaged in bullying or physical assault or battery
of another person on the school bus, the policy must require a meeting of the parent
or guardian and district officials for the purpose of forming a school bus behavior
contract for the student. Contract provisions must provide for appropriate progressive
discipline and may include assigned seating, ongoing parental involvement and suspension
from riding the bus. School bus contracts can be used for other infractions
as well.

NOTICE: DOUGLAS COUNTY SCHOOL SYSTEM FACILITIES AND SCHOOL BUSES
ARE MONITORED BY VIDEO/AUDIO SURVEILLANCE EQUIPMENT. VIDEO AND AUDIO

TAPE MAY BE RELEASED TO LAW ENFORCEMENT OFFICIALS AND FOR OFFICIAL
SCHOOL BUSINESS.

 

ALCOHOL AND OTHER DRUGS

 

DESCRIPTIVE CODE: JCDAC

 

Douglas County School System acknowledges the problem of substance abuse in
society. We value all our students and believe their use or possession of alcohol and
other drugs is harmful to their physical, emotional and mental health and it is also
wrong and unlawful. We believe the use of alcohol or other drugs decreases their
ability to learn and may create dangerous situations for them, other students, or
school system employees. It is our intention to maintain a safe, healthy environment
conducive to learning for all students and to protect the reputation of the Douglas

 

County School System. Accordingly, the following policy is set forth. This policy shall
apply to all students and compliance with this policy is mandatory as per requirements
for the Drug-Free Schools and Communities Act of 1989.

 

It shall further be the policy of the Douglas County School System to provide age
appropriate, developmentally based drug and alcohol Education and prevention programs,
which address the legal, social and health consequences of drug and alcohol
use and to provide information about effective techniques for resisting peer pressure
in the use of illicit drugs or alcohol for all students in the system. These programs
shall provide information about any drug and alcohol counseling rehabilitation and reentry
programs available to students.

 

NARCOTICS, ALCOHOLIC BEVERAGES, AND STIMULANT DRUGS

 

A student shall not possess, sell, use, transmit, or be under the influence of any narcotic
drugs, hallucinogenic drugs, and amphetamines, barbiturates, cocaine, marijuana,
controlled substances, alcoholic beverages, anabolic steroids, look-alike drugs, or
intoxicants of any kind:

 

1. on the school grounds during and immediately before or immediately after
school hours.
2. on the school grounds at any other time when the school is being used by any
school group.
3. off the school grounds at a school activity, function or event.
4. en route to and from school or school activity on school system buses or chartered
buses acquired for school activities.
Compliance with these requirements is mandatory. Use of a drug authorized by a
medical prescription from a registered physician should not be considered a violation
of this regulation. All prescription drugs shall be kept in the original container.

 

CONFISCATED ITEMS

 

When students bring items to school that violate school rules, those items will be
confiscated and kept in the office until picked up by the parent or guardian.
Confiscated items must be claimed not later than two (2) weeks after the end of the
semester. Unclaimed items will be discarded. Neither the school nor the school system
are responsible for the security of confiscated items.

 

INTERROGATIONS AND SEARCHES BY SCHOOL OFFICIALS

 

INTERROGATIONS

 

The principal of each school, and his/her authorized representatives, have the authority
to conduct reasonable interrogations of students in order to properly investigate
charges of student misconduct.

 

SEARCHES AND SEIZURE

 

To maintain order and discipline in the schools and to protect the safety and welfare
of students and school personnel, school authorities may search a student, student
lockers, or student automobiles under the circumstances outlined below and may
seize any illegal, unauthorized, or contraband materials discovered in the search.

 

A student's failure to permit searches and seizures as provided in this policy will be
considered grounds for disciplinary action.

 

All searches by school employees shall be reasonably related to the objectives of the
search and not excessively intrusive in light of the student’s age and gender and the
nature of the infraction.

 

PERSONAL SEARCHES

 

A student's person and/or personal effects (e.g., purse, book bag, etc.) may be
searched whenever a school authority has reasonable suspicion to believe that the
student is in possession of illegal or unauthorized materials or contraband. If a pat
down search of a student's person is conducted, it will be conducted in private by a
school official of the same sex and with an adult witness present.

 

LOCKER SEARCHES

 

Student lockers are school property and remain at all times under the control of the
school; however, students are expected to assume full responsibility for the security

 

of their lockers. Periodic general inspections of lockers may be conducted by school
authorities for any reason, at any time without notice, without student consent, and
without a search warrant.

 

SEIZURE OF ILLEGAL MATERIALS

 

In the event search of a student's person, his/her personal possessions, vehicle, or
locker reveals the student is concealing material, the possession of which is prohibited
by federal, state, or local law, such findings shall be turned over to the proper legal
authorities so that they may take appropriate action, in addition to any action taken by
the school or school district.

 

SCHOOL PROPERTY

 

Student lockers, desks, and other such property are owned by the school. The school
exercises exclusive control over school property, and students should not expect privacy
regarding items placed in school property because school property is subject to
search at any time by school officials. Students are responsible for whatever is contained
in desks and lockers issued to them by the school.

 

SUGGESTED PROCEDURES

 

If a school official has reasonable cause to believe that contraband is present, he or
she may institute a search. Although the following procedures for a search are suggested,
they are not mandated because the circumstances attendant to the need for
each search may vary. The student should ordinarily be required to be present and
asked to consent to the search. If after being informed of the basis for the school official’s
reason to search, the student does not consent, the school official may proceed
with the search, contact security, or, if necessary, call law enforcement authorities.
Ordinarily, and if circumstances permit, the search of a person or his or her effects
should be conducted out of the presence of other students.

 

USE OF CANINES

 

The Administration is authorized to utilize canines whose reliability and accuracy for
sniffing out contraband has been established to aid in the search for contraband in
school owned property and automobiles parked on school property. The canines must
be accompanied by a qualified and authorized trainer who will be responsible for the
dog's actions. An indication by the dog that contraband is present on school property
or an automobile shall be reasonable cause for a further search by school officials.

 

USE OF METAL DETECTORS (MAGNETOMETERS)

 

Weapons of any nature on school property or at school functions are prohibited by
school policy and state law. The presence of weapons is inherently dangerous to all
persons in the school setting. When the Administration has reasonable cause to
believe that weapons are in the possession of unidentified students, when there has
been a pattern of weapons found at school, or when violence involving weapons has
occurred at a school, the Administration is authorized to use stationary or mobile
metal detectors only upon the approval of the Superintendent or his/her designee,
unless the health or safety of students will be endangered by the delay which might
be caused by following these procedures.

 

When a metal detector is being used, students will be allowed to use only the entries
designated. If a metal detector activates on a student, the student should be asked to
remove metal objects from his or her person and walk through or be scanned again.
If, after the removal of other metal objects and a third activation by the metal detector
on the student, the student should be taken to a room out of view from the other students
where the procedures suggested above for a search would be applicable.

 

NOTICE

 

Students will be provided notice of the Policy concerning search and seizure by having
them placed in the student handbook or distributed by supplemental publication.
A copy of the Policy will also be posted in the principal’s office or another prominent
place in each school. If a metal detector is to be used, the additional notices required
for its use will be given.

 

DEFINITIONS

 

For purposes of this policy the following definitions are applicable:

 

"UNAUTHORIZED" is any item dangerous to the health or safety of students or school
personnel, or disruptive of any lawful function, mission, or process of the school, or
any item described as unauthorized in school rules available to students in the
Student/Parent Handbook distributed to all students beforehand.

 

"CONTRABAND" is all substances or materials, the presence of which is prohibited by
school policy, state law, or federal law, including but not limited to, controlled substances,
drugs, alcohol or alcoholic beverages, improperly used inhalants such as
glue or aerosol paint, guns, knives, weapons, and incendiary devices.

 

"REASONABLE CAUSE" or "REASONABLE SUSPICION" is the standard for a search on
school property or at school related events which is based on the school official's
specific reasonable inferences which he or she is entitled to draw from the facts in
light of the school official's experience. Specific reasonable inferences may be drawn
from instances including but not limited to, a tip from a reliable student, suspicious
behavior which suggests that contraband is present, a smell indicating the presence
of the contraband or a bulge in a pocket, etc. Reasonable cause or reasonable suspicion
should not be based on mere hunch.

 

APPLICATION OF POLICY

 

Students are entitled to the guarantees of the Fourth Amendment, and they are subject
to reasonable searches and seizures. School officials are empowered to conduct
reasonable searches of students and school property when there is reasonable cause
to believe that students may be in possession of drugs, weapons, alcohol, and other
materials ("contraband") in violation of school policy, state law, or federal law.
Students who bring contraband on to school grounds may be searched in order to
secure the school environment so learning can take place and to protect other students
from any potentially harmful effects stemming from the contraband. School
property shall remain under the control of school officials, and shall be subject to
search. The Administration may utilize canines and metal detectors (magnetometers)
as provided in the Policy. This policy shall not be interpreted to hinder or preclude
law enforcement’s lawful discharge of its duties.

 

BUS TRANSPORTATION

 

The Douglas County School District, its officers, officials and employees are not
responsible for injury or other loss which might occur to a student or a student’s
property while traveling on approved school field trips or activities.

 

School transportation is provided in conformance with pupil transportation policies
and procedures established by the State Board of Education and the Douglas County
Board of Education.

 

The school system operates over 240 buses serving more than 440 routes and covering
more than 10,000 miles daily. Most drivers have an elementary school route and either
a middle or a high school route. Some drivers, such as our Special Needs Drivers, may
serve several different schools in both their morning and afternoon routes.

 

Transportation is also provided for a wide variety of school-related activities.

 

Each school bus is equipped with advanced safety devices to help the driver see and
protect those riding the bus. These are only mechanical devices. It is important that
all who ride a bus know and practice the skills of being a safe rider. A safe rider
observes bus conduct rules at all times, thereby reducing the opportunity for injury or
accident.

 

Bus drivers complete an intensive training program and must pass the road and written
test required to secure a commercial driver’s license (CDL), with a Passenger and
School Bus endorsement

 

School transportation is a privilege. To maintain this privilege, a student must abide
by established bus conduct rules. A pupil’s transportation privilege may be suspended
or revoked if conduct creates a disruption or safety hazard on the school bus. The
principal or his/her designee handles all disciplinary action taken for misconduct on
the school bus.

 

BUS CONDUCT RULES

 

SEE ELEMENTARY DISCIPLINE CODE JD-R(2)

 

BUS SUSPENSION

 

A pupil found guilty of certain offenses may be suspended from the bus for a period
up to the remainder of the school year.

 

STUDENT DISCIPLINE

 

The school bus is an extension of the classroom. The school day begins when the
student enters the bus and ends when the student leaves the bus. It is the responsibility
of the Principal (not the driver) to determine and enforce disciplinary actions
and notify the parents. Student management has as its objective securing desirable
behavior from all students riding the bus.

 

Bus misconduct falls into two categories:

 

(1) general violation of bus conduct rules
(2) serious misconduct
STUDENT DISCIPLINE PROCEDURES

 

To protect the safety and well-being of all riders, pupils must follow bus conduct
rules. Students who insist on violating the Bus Conduct Rules will be disciplined as
follows:

 


GENERAL OR MINOR OFFENSES (LEVEL 3)
Behavior such as chewing gum, talking loudly, standing while the bus is in motion,
bringing food or beverages on the bus, cell phone use, etc. is considered a general or
minor offense. Prior to turning in a *Discipline Referral form, the driver will attempt
to resolve less serious problems him/herself.

 


1st Offense - Driver will first request the student to correct his/her behavior and
counsel with the student after the other students are off the bus.

 

2nd Offense - Driver will file a *Discipline Referral form with the Principal or the
school’s designated discipline administrator.

 

SERIOUS OR MAJOR OFFENSES (LEVEL 1 & 2)
More serious or major offenses will result in moving to the 2nd Offense step or may
require immediate attention by the Principal and/or Law Enforcement, or Resource
Officer. Level 2 offenses are behaviors of a less serious nature, but serious enough to
merit involvement by the school principal to correct on the first violation event. A
Level 1 offense requires immediate attention by the Principal and/or Law
Enforcement, or Resource Officer. Examples of Level 1 offenses include (but are not
limited to) weapons, illegal substances, assault, threats or intimidating behavior
towards another student, bus driver, or bus monitor.

 

Level 2: 1st Offense - Driver files a discipline referral form with the Principal or the
school’s designated discipline administrator identifying the student involved and the
offense.

 

Level : 1st Offense - Driver notifies Transportation to have the Principal or designated
discipline administrator meet the bus or, depending on severity of incident, call for
law enforcement officers to come to the bus’ location.

 

BUS LOADING ZONES

 

Bus loading zones at the schools are restricted to school buses only during the 30
minutes immediately before and after school. Cars in the bus lanes present a serious
safety hazard for pupils. To protect pupils, unauthorized vehicles in bus loading zones
are subject to ticketing.

 

SERVICE PROVISIONS

 

• Bus service is provided to and from a pupil’s home and school. Service to other
locations, such as after school daycare/babysitter, is provided only if the destination
is located within the student’s assigned school district. Bus service is not provided to
or from business locations (other than daycare). No exceptions.
• Bus conduct rules must be obeyed. Failure to do so may result in suspension of
bus privileges.
• Parents are responsible for their children going to and from the bus stop and
while waiting at the bus stop.
• Written permission from a parent, signed by the principal, is required for a child
to ride a bus on which he is not assigned or to leave the bus at a stop other than his
assigned stop.
• Pupils must be at their designated bus stop when the bus arrives. Buses cannot
wait for latecomers.
• Only authorized persons may board or ride a school bus.
• Glass, items too large to fit in a pupil’s lap, weapons, firecrackers, pets, gum,
drinks, food or candy, electronic devices, and hazardous materials are not permitted
on the bus.
ON–STREET BUS SERVICE

 

Buses are routed along major streets. For a bus to be routed down a street off the
trunk route, the following two criteria must be met.

 

1. A child’s walking distance to the nearest bus stop is
a. greater than .2 mile or more for elementary school students;
b. greater than .3 mile or more for middle or high school students.
2. The street is safe for bus travel and has a safe bus turnaround.
BUS STOPS

 

• Drivers are not permitted to deviate from their route without permission from a
route supervisor.
• State regulations require bus stops to be spaced at least one-tenth (.1) mile or
more apart. Exceptions are allowed only in response to a safety hazard.
• Buses are not permitted to travel on closed or flooded roads. Bus stops served
by such a road will be temporarily relocated to the closest safe location. Service will
be restored once conditions permit.
• Bus stops on the routes are not always the same as the previous year. Buses
are not to be routed on private property (this includes most mobile home parks and
apartment complexes).
• A student will be returned to school if it is obvious there is no one home and
the norm is for someone to be at home.
• If a student has no key, objects to disembarking the bus, or if the stop/home
looks different than usual, the driver will radio for instructions from the school
administrator.
• If the normal routine is for no one to be at home or at the stop, the student will
be allowed to disembark alone.
PARENTS CAN HELP US BY:

 

• Making sure your child is at the bus stop five minutes early.
• Review bus safety rules with your child and stress the necessity of observing
them.
• Teaching your child to obey the bus driver.
• Cooperating with school officials and school bus drivers regarding appropriate
conduct of your child at the bus stop and on the bus.
• Helping your student understand that student behavior on school buses is considered
an extension of classroom behavior.
• Educating your children on the rules of school bus safety.
• Reminding your child to walk on the sidewalk, or the shoulder of the road, on
the way to the bus stop and not on the traveled portion of the road.
• Reminding your child to wait in a safe place, well off the road, until the bus
comes to a stop.
• Students should not move toward the bus until the bus and all traffic have
stopped. Students should stop and look before crossing the road when preparing to
board or depart the bus. It is very important to look – do not expect approaching traffic
to stop.
• Periodically remind your child of the importance of mannerly and orderly behavior
at the bus stop. Periodically check on students at the bus stop.
• Accompanying very young children to the bus stop and meeting them on their
return from school when possible.
SAFE RIDING
10 SAFETY RULES FOR STUDENTS

 

1. Arrive at your bus stop 5 minutes before your scheduled pick-up time.
2. Dress for the weather – umbrella and raincoat for rain; coat and gloves when
cold.
3. Never stand or play in the road. Wait for the bus a safe distance from the road.
4. Always use the handrail when boarding or leaving the bus.
5. Remain seated and keep head/hands inside when the bus is moving. Your seat
is designed to protect you in the event of an accident.
6. Never try to reach for anything under or beside a bus. Ask your driver for help.
7. Observe silence when approaching and while stopped for railroad crossings so
the driver can hear if a train is coming.
8. Look carefully before crossing the road. Do not assume a car will stop for you –
wait to be sure it is stopped before crossing. Watch for your driver’s signal before
crossing the road.
9. Always cross in front of the bus – NEVER behind it!
10. Talk quietly while on the bus. Do not “horseplay”. Your driver must give full
attention to driving to ensure your safety.
NEED INFORMATION??
FOR INFORMATION REGARDING:

 


• Your bus route or schedules, call the school.
• A bus service problem or concerns, call the Transportation Office at (770) 6512400.
The Transportation Office is open Monday – Friday from 7:30 AM – 4:30 PM.

 

SEVERE WEATHER / EMERGENCY CLOSING OF SCHOOLS

 

The Superintendent is authorized to close schools in cases of emergencies or severe
weather. WSB Radio and TV are the stations first notified of emergency announcements
for the Douglas County School System.

 

EMERGENCY SUSPENSION OF SCHOOL ACTIVITIES

 

Abnormal conditions sometimes occur which require temporary suspension of school
activities. These possible conditions include inclement weather (ice and snow
storms); failure of power, gas, or water supply, and breakdown of heating system.

 

Some situations affect only one school while in other cases several or all Douglas
County Schools may be involved. In all instances the safety, welfare, and health of
students and employees are the basic factors considered in making a decision as to
whether or not to suspend temporarily the normal activities of a school day.

 

The Superintendent has the responsibility of making decisions on suspension of
school activities. If the Superintendent is not available, a person designated by the
Superintendent will assume this responsibility. School principals will be notified of such
action by the most expedient direct means, either by telephone or personal contact.

 

INTERNET FILTERING REGULATION

 

1 PARENT/GUARDIAN AUTHORIZATION FORM

 

1.1 Form only needs to be signed one time and this will follow the student while
he or she is in the Douglas County School System.
1.2 The Parent/Guardian Authorization Form should be kept in the Media Center
for all students.
1.3 If the student transfers to another school, the original Authorization Form will
be acceptable for the new school.
1.3.1 A copy of the form should be sent with the student’s records.
1.4 If the parent/guardian wishes to change his or her previous wishes and not
allow the student to access the Internet, then the parent/guardian must state that in
writing to the school.
1.4.2 If there is a new parent/guardian that has legal custody of the student and a
previous parent/guardian signed the Parent/Guardian Authorization Form, then the
current parent/guardian’s wishes shall be followed. However, these wishes must be
properly communicated to the school system in writing by either filing a
Parent/Guardian Authorization Form or by writing the school requesting that the student
not participate in Internet activity.

 

1.4.3 Should there be a change in parent or guardian custody of the student and
that parent or guardian makes no specific requests, then the wishes of the previous
parent or guardian will be observed.
2 OBTAINING PARENT/GUARDIAN AUTHORIZATION FORM

 

2.1 Form is sent to students at the beginning of school.
2.2 New students are given the form with other paperwork as they check into a
school.
2.3 Individual teachers may give the form to the student.
3 STUDENT INTERNET ACCESS TO THE COMPUTERS

 

3.1 All students are provided computer access by default in the Douglas County
School System and all computers have access to the Internet. Students should not
access the Internet unless a Parent/Guardian Authorization Form has been completed.
3.2 Parent/Guardian Authorization Forms will be kept on record at the school.
1.3 PROCESS FOR REMOVING STUDENT INTERNET ACCESS
3.3.1 All computers have Internet access in the Douglas County School System. If
a parent/guardian requests that a student not have Internet access it will be the
responsibility of the teacher to monitor student computer use in order to insure this
or the student’s access to the computer will have to be removed. If removal of computer
access is requested, the Media Specialist or an administrator will place a technology
help request for the removal of the student’s computer login. This request will
verify that the proper written request from the parent or guardian has been recorded
and that the school has this letter on file.
3.3.2 The Media Specialist should immediately notify the teachers of that student
so that they can have other activities for the student during times when the class is
accessing the Internet.
4 INTERNET FILTERING

 

4.1.1 The Douglas County School System filters all Internet content in order to
provide safe and appropriate access to this resource. Since no filter can absolutely
guarantee that students will not be exposed to objectionable pages from the Internet,
the teacher or other staff member adult should monitor Internet activity by all students.
If there is a problem with the Internet Filter, Technology Services will notify the
schools and the Central Office Administration through e-mail that the filter is temporarily
out of service and the issue will be resolved as quickly as possible.
5 WHEN AN UNACCEPTABLE SITE IS ACCESSED

 

5.1 The student should immediately notify the adult monitor and back out of the
site by clicking on the “Back” button on the browser.
5.2 If the student has accessed a site that throws up multiple screens, the student
should immediately turn off the monitor ask for assistance from an adult.
3.3 The adult monitor should remove the students from the monitor and write
down the URL to the site so that it can be blocked in the future. The teacher should
submit a technology help request that includes the URL as soon as possible so that
the site can be blocked.
3.4 The adult monitor should get the names of all students who witnessed the
site. They should determine whether this action was done purposely or by accident.
5.4.1 If the incident took place in an elementary school, the names of the students
involved should be given to the school’s administrator.
5.4.2 If the incident took place in a middle or high school, the students’ names
should be given to an administrator if the teacher or monitor felt that the access to
the inappropriate site was on purpose and was not accessed accidentally, or if
deemed necessary for other reasons.
5.5 If the incident took place in an elementary school whether by accident or not,
the school administrator should then contact the parents of the students involved to
warn them what took place.
5.6 If the incident took place in a middle or high school, and if it had been determined
by that school’s administration that this incident was purposely done, the
administrator should contact the parents of the students involved.
COMPLAINTS AND GRIEVANCES

 

DESCRIPTIVE CODE: JCE

 

RESOLUTION OF SCHOOL RELATED CONCERNS

 

It is the belief of the Douglas County Board of Education that students have both the
right and responsibility to express school related concerns and grievances to the faculty
and administration. Therefore, students shall be assured the opportunity for an
orderly presentation and review of concerns.

 

For the discussion and consideration of a concern or grievance, any student or group
of students should request a meeting time and place which will not interfere with regular
scheduled classes or school related activities. The faculty and administration
shall make an honest effort to resolve student grievances as quickly as possible and
at the most immediate level of supervision.

 

COMPLAINTS AND GRIEVANCES

 

DESCRIPTIVE CODE: JCE-R(1)

 

RESOLUTION OF SCHOOL RELATED CONCERNS

 

The Board realizes that there may be conditions in the school system that need
improvement and that students should have some means to effectively express their
concerns which will be considered and handled with fairness.

 

Students' concerns and grievances shall be resolved through orderly processes and
at the lowest possible level.

 

Concerns and grievances shall be approached in the following manner:

 

1. the opportunity shall be provided any student or parents, to discuss with the
teacher a decision or situation which is considered unjust or unfair;
2. if the matter remains unresolved, the student, parents, or teacher, may bring the
matter to the principal's attention for consideration;
3. if the matter remains unresolved, it may be brought to the Superintendent or a
designee for consideration;
Any student or parent or guardian (“grievant”) may request an impartial hearing due
to the school system’s actions or inactions regarding your child's identification, evaluation,
or educational placement under Section 504. Requests for an impartial hearing
must be in writing to the school system’s Section 504 Coordinator; however, a grievant’s
failure to request a hearing in writing does not alleviate the school system’s obligation
to provide an impartial hearing if the grievant orally requests an impartial hearing
through the school system’s Section 504 Coordinator. The school system’s
Section 504 Coordinator will assist the grievant in completing the written Request for
Hearing. The Section 504 Coordinator may be contacted through the school system’s
central office. Copies of the 504 Procedural Safeguards and Notice of Rights of
Students and Parents Under Section 504 may be found at the system website or may
be picked up at the central office or at any of the school offices.

 

HARASSMENT

 

DESCRIPTIVE CODE: JCAC

 

It is the policy of this school district to prohibit any act of harassment of students or
employees by other students or employees based upon race, color, sex, national origin,
religion, age or disability at all times and during all occasions while at school, in
the workplace or at any school event or activity. Any such act by a student or employee
shall result in prompt and appropriate discipline, including the possible termination
of employment or suspension or expulsion of the student.

 

Sexual harassment may include conduct or speech which entails unwelcome sexual
advances, requests for sexual favors, taunts, threats, comments of a vulgar or
demeaning nature, demands or physical contact which creates a hostile environment
for a student or employee. There may be other speech or conduct which employees
or students experience as inappropriate or illegal harassment which should also be
reported; harassment can take many forms and it is not possible to itemize every
aspect of the harassment forbidden by this policy.

 

Any student, employee, applicant for employment, parent or other individual who
believes he or she has been subjected to harassment or discrimination by other students
or employees of the school district as prohibited by this policy should promptly
report the same to the principal of the school or to the appropriate coordinator designated
in policy JAA/GAAA, who will implement the Board's discriminatory complaints
procedures as specified in that policy. Students may also report harassment or discrimination
to their school counselor or any administrator. Students and employees
will not be subjected to retaliation for reporting such harassment or discrimination. If
at any point in the investigation of reported sexual harassment of a student, the coordinator
or designee determines that the reported harassment should more properly be
termed abuse, the reported incident or situation shall be referred pursuant to the
established protocol for child abuse investigation.

 

It is the duty of all employees to promptly report harassment forbidden by this policy.
All supervisors will instruct their subordinates as to the content of this policy and,
through appropriate professional learning activities, enlighten employees as to the
varied forms or expression of prohibited harassment. The principals of all schools
shall ensure that students and parents are informed through student handbooks and
verbally that such harassment is strictly forbidden, how it is to be reported and the
consequences for violating this policy.

 

CHILD ABUSE AND NEGLECT REPORTING

 

DESCRIPTIVE CODE: JGI-R(1)

 

The purpose of this policy is to provide for the protection of children whose health
and welfare are adversely affected and further threatened by the conduct of those
responsible for their care and protection. It is intended that the mandatory reporting
of such cases will cause the protective services of the state to be brought to bear on
the situation in an effort to prevent further abuses, to protect and enhance the welfare
of these children, and to preserve family life wherever possible. This policy shall be
liberally construed so as to carry out the purposes thereof.

 

As used in this policy, the term:

 

(1) "Abused" means subjected to child abuse.
(2) "Child" means any person under 18 years of age.
(3) "Child Abuse" means:
(A) Physical injury or death inflicted upon a child by a parent or caretaker thereof
by other than accidental means; provided, however, physical forms of discipline may
be used as long as there is no physical injury to the child;
(B) Neglect or exploitation of a child by a parent or caretaker thereof;
(C) Sexual abuse or unwelcome touching of a child; or
(D) Sexual exploitation of a child.
(E) However, no child who in good faith is being treated solely by spiritual means
through prayer in accordance with the tenets and practices of a recognized church or
religious denomination by a duly accredited practitioner thereof shall, for that reason
alone, be considered to be an "abused" child.
Any school employee having reasonable cause to believe that a child has been abused
shall report or cause reports of that abuse to be made to the principal or the principal's
designee. A staff member who makes a report to the principal or designee shall
be deemed to have fully complied with the policy. The principal/principal's designee
shall make an oral report immediately, but in no case later than twenty-four hours
from the time there is reasonable cause to believe a child has been abused and followed
by a report in writing to the Department of Family and Children Services
(DFACS) and the appropriate police authority or district attorney. Under no circum-

 

stances may the principal or designee to whom a notification of child abuse has been
made "exercise any control, restraint, modification or make other change to the information
provided by the reporter, although each of the aforementioned persons (mandated
reporters) may be consulted prior to the making of a report and may provide
additional, relevant, and necessary information when making the report". The official
referral shall be documented on the appropriate reporting form (Exhibit). Any school
employee who reports or causes a report to be made under s policy shall in so doing
be immune from any civil or criminal liability that might otherwise be incurred or
imposed, provided such reports are made in good faith. The principal shall be notified
of all referrals on child abuse/neglect. The school superintendent and principal will
receive a copy of the written referral.

 

In a reported case of child abuse, the student may be interviewed by a law enforcement
officer or other appropriate governmental investigating official without notifying
the parent; however, no investigation of child abuse shall be conducted at school
without the knowledge of the principal/designee. This investigation may be conducted
without the principal/designee being present.

 

Suspected child abuse which is required to be reported by Georgia law by any person
pursuant to this policy shall be reported notwithstanding that the reasonable cause to
believe such abuse has occurred or is occurring is based in whole or in part upon any
communication to that person which is otherwise made privileged or confidential by
law.

 

Any school system employee having reasonable cause to believe that a student has
been abused by another school system employee shall report or cause reports of that
abuse to be made to the appropriate agency in accordance with the procedure above.

 

The principal or designee who receives such a report shall immediately notify the
direct supervisor of the alleged perpetrator that the report has been made. The supervisor
shall immediately notify local law enforcement and DFACS and begin a cooperative
investigation with these agencies to determine the facts and whether sufficient
grounds exist to warrant a reprimand, termination, suspension, or other adverse personnel
action against the employee. Upon the conclusion of the investigation, the
supervisor shall submit a written report of his or her findings to the Superintendent.

 

All school personnel who have contact with students shall receive training in the identification
and reporting of child abuse and neglect with annual updates in the form of
memoranda, directives or other written information.

 

Any school employee required by policy to report a suspected case of child abuse
who knowingly and willfully fails to do so shall be guilty of a misdemeanor.

 

STUDENT REPORTING OF ACTS OF SEXUAL ABUSE OR
SEXUAL MISCONDUCT

 

DESCRIPTIVE CODE: JGI-R(2)

 

(a) Any student (or parent or friend of a student) who has been the victim of an act
of sexual abuse or sexual misconduct by a teacher, administrator or other school system
employee is urged to make an oral report of the act to any teacher, counselor or
administrator at his/her school.
(b) Any teacher, counselor or administrator receiving a report of sexual abuse or
sexual misconduct of a student by a teacher, administrator or other employee shall
make an oral report of the incident immediately by telephone or otherwise to the
school principal or principal’s designee, and shall submit a written report of the incident
to the school principal or principal’s designee within 24 hours. If the principal is
the person accused of the sexual abuse or sexual misconduct, the oral and written
reports should be made to the superintendent or the superintendent’s designee.
(c) Any school principal or principal’s designee receiving a report of sexual abuse
as defined in O.C.G.A. 19-7-5 shall make an oral report immediately, but in no case
later than 24 hours from the time the reasonable cause to believe a child has been
abused. The report should be made by telephone and followed by a written report in
writing, if requested, to a child welfare agency providing protective services, as designated
by the Department of Human Resources, or, in the agency, to an appropriate
policy authority or district attorney.
Reports of acts of sexual misconduct against a student by a teacher, administrator or
other employee not covered by O.C.G.A. 19-7-5 or 20-2-1184 shall be investigated
immediately by school or system personnel. If the investigation of the allegation of

 

sexual misconduct indicates a reasonable cause to believe that the report of sexual
misconduct is valid, the school principal or principal’s designee shall make an immediate
written report to the superintendent and the Professional Standards Commission
Ethics Division.

 

EQUAL EMPLOYMENT/EDUCATIONAL OPPORTUNITIES

 

Federal law prohibits discrimination on the basis of age, race, color or national origin
(Title VI of the Civil Rights Act of 1964); sex (Title IX of the Educational Amendments
of 1972 and the Perkins Act of 1998); or disability (Section 504 of the Rehabilitation
Act of 1973 and Americans With Disabilities Act of 1990) in educational programs or
activities receiving federal financial assistance.

 

Employees, students, parents and the general public are hereby notified that the
Douglas County Board of Education does not discriminate in any educational programs
or activities or in employment policies.

 

The following individuals have been designated as the employees responsible for
coordinating the Board’s efforts to implement this nondiscriminatory policy:

 

Title VI Coordinator: Associate Superintendent/Instruction
Title IX Coordinator: Associate Superintendent/General Administration
ADA Coordinator: Chief Operating Officer
Section 504 Coordinator: Director of Special Education

 

Inquiries concerning the application of Title VI, Title IX, Section 504 or ADA of the
policies and practices of the Board may be addressed to the person listed above at
the Douglas County Board of Education, P.O. Box 1077, Douglasville, Georgia 30133,

 

(770) 651-2000; to the Regional Office for Civil Rights, Atlanta, Georgia 30323; or to
the Director, Office for Civil Rights, Education Department, Washington, D.C. 20201.
Additional information is available in the Douglas County Board of Education Policy
Manual. The policy manual may be accessed from the Douglas County Board of
Education web site.

 

EQUAL EMPLOYEMENT/EDUCATION
OPPORTUNITIES COMPLAINT PROCEDURE

 

DESCRIPTIVE CODE: JAA-R(1)

 

Complaints made to the Douglas County School System regarding alleged discrimination
on the basis of race, color, national origin, sex, age, or on the basis of handicap,
in violation of the Perkins Act of 1998, Title(s) VI and IX, or Section 504/ADA, will be
processed in accordance with the following procedure:

 

1. Any student, employee or other person with a complaint alleging a violation as
described above shall promptly notify, in writing or orally, the appropriate coordinator
designated below for the school system. If the complaint is oral, the coordinator shall
promptly prepare a memo or written statement of the complaint as made by the complainant
and shall have the complainant read and sign the memo or statement if it
accurately reflects the complaint made.
2. The coordinator shall have fifteen days to gather all information relevant to the
complaint made, review the information, determine the facts relating to the complaint,
review the action requested by the complainant, and attempt to resolve the complaint
with the complainant and any other persons involved. The coordinator shall prepare a
written response to the complaint detailing any action to be taken in response to the
complaint and the time frame in such action will be taken and copies of this response
shall be furnished to the complainant and the Superintendent.
3. If the complaint is not resolved at the conclusion of this fifteen day period or if
the complainant is not satisfied with the resolution of the complaint, the complainant
shall have the right, within five days of receiving a copy of the written response, to
have the complaint referred to the Superintendent of Schools.
4. The Superintendent shall have fifteen days to review the complaint and the
response of the coordinator and attempt to resolve the complaint. The Superintendent
shall furnish to the complainant a written response setting forth either his approval of
the action recommended by the coordinator or the action to be taken by the system in
response to the complaint in lieu of that recommended by the coordinator and the
time frame in which such action shall be taken.
5. If the complainant is dissatisfied with the response of the Superintendent, then
the complainant shall have the right, within fifteen days of the receipt of the written
response of the Superintendent, to have the complaint referred to the Board of
Education. In order to have the Board review the Superintendent's decision, the complainant
must file with the Superintendent a written statement setting forth the reasons
he or she disagrees with the response of the Superintendent and the action the
complainant is requesting the system to take. The complainant shall also include in
the written response a request that the complaint be referred to the Board of
Education.
6. Within thirty days of receipt of the written request of the complainant, the
superintendent shall present the matter to the Board of Education at its regular meeting
or at a special meeting called for that purpose. The board shall review the original
complaint, the response of the coordinator, the response of the Superintendent and
the response of the complainant. In addition, the Board may, but is not required to,
hear directly from any individuals with knowledge of any relevant facts relating to the
complaint.
7. The Board of Education will either uphold the recommendation of the
Superintendent or require the system to take some other action in response to the
complaint. A copy of the action of the Board will be furnished to the complainant,
either as a part of the minutes of the Board of Education or as a separate written
statement. The Board shall be the final reviewing authority within the system.
8. The procedure is not intended to deprive any employee of any right they may
have to file a grievance pursuant to any policy of the Board of Education, specifically
including policy GAE, where appropriate. This policy is not intended to provide an
alternative process for resolving evaluation and employment disputes where there
already exists a due process procedure mandated by state law or State Department of
Education regulations, specifically including, but not limited to, hearings to be conducted
pursuant to the Fair Dismissal Act of Georgia, Official Code of Georgia
Annotated 20-2-940 through 947. The complainant retains at all times the right to
contact the Office of Civil Rights with regard to any allegations that the system has
violated the statutes described above.
9. This procedure is available to students, employees and the general public
through School Board Policy Manual available on the Douglas County School System
Website (
www.douglas.k12.ga.us) and at the Central Office of the Douglas County
Board ofEducation, P. O. Box 1077, Douglasville, Georgia 30133, (770) 651-2000
Title VI Coordinator:
Associate Superintendent/Student Achievement and Leadership

 


Title IX Coordinator:
Associate Superintendent/Student Support and Services

 


ADA Coordinator: Chief Operating Officer

 

Section 504 Coordinator: Coordinator of Special Education

 

STUDENT RECORDS

 

DESCRIPTIVE CODE: JR

 

Student records shall be defined as all information about students recorded or collected
in any format by local school systems or individual schools that may include
educational/psychological assessments, school attendance records, personal data,
health information, disciplinary actions, and/or academic progress.

 

Professional staff of the schools will review all records in their immediate keeping to
assure that only responsible and documented information is maintained, removing as
necessary extraneous or inappropriate information. The person in professional status
responsible for maintaining records will be responsible for administering the use of
the file in observance of due process and will guarantee that records contain factual,
documented information on students. All information contained in any student
records not meeting this requirement shall be removed.

 

Student cumulative records must contain, but are not limited to: identifying data, academic
achievement, attendance data, standardized test scores, immunization records,
required health screenings. Academic achievement records of individual students of
Douglas County Schools shall be maintained for a period of at least 70 years (after
the student leaves, transfers or graduates) and the attendance data for a period of at
least three years. These shall be housed in a fire-resistant place.

 

No person or party, except the parents or legal guardians and students over eighteen

 

(18) years of age, shall be permitted to examine or obtain information from the
records of students except, (1) by the written consent of the student's parent or lawful
guardian specifying records to be released, the reasons for such release, and to whom,
and with a copy of the records to be released to the student's parents or lawful
guardian and the student if desired by the parents, or (2) in compliance with judicial
orders, or pursuant to any lawfully issued subpoena, upon the condition that parents
or lawful guardians of the student are notified of all such orders or subpoenas in
advance of the compliance therewith. (Divorce does not end a parent's right to review
the child's records unless the courts specify that such review or contact is prohibited.)
The records of the school concerning an individual student shall be used for appropriate
educational purposes and for the promotion of the student's welfare. Student
records shall be made available to an outside person or agency only under the following
conditions:

 

1. A "Release of Information" request is received by school officials duly signed by
a parent of the student, or legal guardian, or by a student of legal age (18 years or
older). File completed request in student cumulative record.
2. A "Request for Information" request is received by school officials in the form of
specific request from the court or a court order. Only information requested shall be
provided and the parents and/or students shall be notified of all such orders in
advance of compliance with the order.
3. A "Request for Transcript" is received by school officials from a receiving school
including schools operated by the Department of Juvenile Justice. Only information
such as grades, attendance records, discipline records for students in grades 7-12,
and group test scores should be included. Psychological reports and health reports
cannot be released without having been specified in the signed "Release of
Information" request as per #1 above. Schools must comply with appropriate
requests for transcripts within 10 calendar days.
4. In instances where requests for information might come from an outside
agency such as the VA, working for the welfare of a student, the agency will file a
release from the student or parent or guardian. In lieu of such a release, a form
signed by a judge (not necessarily in the form of a subpoena) would suffice, provided
the parent, student, or guardian is notified that such a form has been received.
5. In instances where requests for information come from the Comptroller General
of the United States, the Secretary of Health and Human Resources, Secretary of
Education, an administrative head of an education agency or state educational authorities
in connection with the audit and evaluation of federal programs or for the
enforcement of federal legal requirements which relate to such programs, only that
data which would not permit the personal identification of such students or their parents
shall be released. This does not prevent federal officials, administrative head of
an agency or state educational authorities to audit and evaluate provided confidentiality
is maintained and information later destroyed. The only exception shall be when
the collections of personally identifiable data is specifically authorized by federal law.
Schools and the school system shall not withhold any student record because of nonpayment
of fees.

 

Schools or the school system receiving the transferred record shall notify the par-
ent(s)/guardian(s) of students in grades seven through 12 that the record has been
received.

 

Student records shall be available to parents, legal guardians, and students of legal
age, upon their written request. This does not include records that have the names of
several students. Individual parents, guardians, or students may also inspect these
records upon request.

 

FAMILY EDUCATIONAL AND PRIVACY RIGHTS

 

It is the policy of the Douglas County Board of Education that accurate and complete
student academic and discipline records shall be maintained for each student enrolled
in the schools of this school district. Confidentiality of student records shall be preserved
in compliance with the Family Educational Rights and Privacy Act. Access to
education records is provided to parents, guardians, and eligible students (eligible
students are defined as those 18 years of age or older, those enrolled in postsecondary
educational institutions, or those younger than 18 who are emancipated), to

 

professional educators with legitimate educational interests, to those federal or state
officials whose access is authorized in connection with an audit or evaluation of federal
or state-supported education programs or with the enforcement of or compliance
with federal legal requirements related to those programs, and to courts and others
pursuant to subpoenas or similar documents.

 

The superintendent shall direct the publication of procedures through which parents
or eligible students may request the correction of errors in student records. The
superintendent shall ensure that each principal will develop a means to notify, on an
annual basis, students and parents/guardians of their rights under the Family
Education Rights and Privacy Act either by letter or through a student handbook distributed
to each student in the school.

 

The Douglas County Board of Education designates certain information from student
education records as “directory information,” as is specified in this paragraph. Unless
a parent/guardian or eligible student makes a timely request to the principal of the
school where the student is enrolled that such information not be designated directory
information as to that individual student, such information will not be considered
confidential and may be disclosed upon written request.

 

Directory information is as follows:

 

1. Student’s name.
2. Student’s date of birth.
3. Student’s participation in official school clubs and sports.
4. Weight and height of student if he/she is a member of an athletic team.
5. Dates of attendance at the Douglas County School System schools.
6. Awards received during the time enrolled in the Douglas County School System.
7. Photographs
8. Program of Study
9. School System Security Video/Audio Tapes except when tapes are used in a disciplinary
or criminal matter.
In addition to the directory information listed above the federal No Child Left Behind
Act provides that the school district shall provide, on a request made by military
recruiters or an institution of higher education, access to secondary students
addresses and telephone listings.

 

Student records will be forwarded without further notice to parents/guardians or eligible
students to any school within or outside the Douglas County School System,
upon request of the school where a student is enrolling.

 

Any person whose parental rights have not been revoked by court order and any
guardian, or any individual acting as a parent/guardian in the absence of a
parent/guardian, may inspect the education record of his/her child during the regular
business hours, Monday through Friday, while school is in session.

 

Generally, a parent/guardian will be permitted to obtain a copy of education records of
his/her child upon reasonable notice and payment of reasonable copying costs.

 

Education records are maintained at the school where the student is enrolled and are
in the custody of the principal or his/her designee.

 

Personally identifiable information will not be released by the school system from an
education record without prior written consent of the parent/guardian or eligible student
except under the following circumstances:

 

1. Disclosures will be made to school administrators, teachers, or other professionals
employed or associated by the school system who have some role in evaluating
or educating the student.
2. Records will be sent to a school where the student has enrolled upon request of
that school.
3. Disclosures will be made to federal or state officials in connection with the audit
of educational programs.
4. Disclosures will be made in connection with financial aid applications of the student
to determine the eligibility for and amount of aid as well as enforcement of the
terms and conditions of financial aid.
5. Disclosures will be made to comply with state law, Internal Revenue Service
laws and regulations, judicial orders or lawfully issued subpoenas. A reasonable effort
will be made to notify parents/guardians or eligible students in advance of such disclosures.
6. Disclosures will be made to organizations conducting studies on behalf of or by
educational institutions specified in 34 C.F.R. § 99, 31(a) (6) and (7).
7. Disclosure may be made to accrediting institutions to carry out their accrediting
function.
8. Disclosures will be made in connection with a health or safety emergency.
9. Information the Board of Education has designated “directory information” may
be disclosed upon written request unless a parent/guardian or eligible student objects
in writing to the principal of the school where his/her child is enrolled within a reasonable
time after receipt of the notice as contained in the student handbook.
Directory information about former students will be disclosed upon request.
Each records custodian in the Douglas County School System shall maintain as part
of each student’s file a log of those persons to whom access to the educational
records has been provided.

 

A parent/guardian or eligible student who believes the student’s record contains an
error may request its correction by submitting a written explanation of the error and
the basis for believing it to be in error to the principal or his/her designee, who shall
investigate and determine whether or not to amend the record. If the matter cannot
be resolved, a parent/guardian or eligible student may request a hearing pursuant to
federal regulations at 34 C.F.R. § 99.21-99.22 as well as applicable state regulations.
If the hearing results in a determination that the record contained erroneous information,
it shall be corrected and the parent/guardian or eligible student shall be informed
in writing of the correction; if the information contained in the record is determined
not to be erroneous, the parent/guardian or eligible student may place a statement in
the record commenting upon the contested information and stating the basis for disagreement.
The statement shall thereafter be disclosed whenever the portion to which
it relates is disclosed.

 

PROTECTION OF PUPIL RIGHTS AMENDMENT (PPRA)

 

Definition of Terms Used in PPRA

 

“INSTRUCTIONAL MATERIAL” - Instructional material that is provided to a student,
regardless of format, including printed or representational materials, audio-visual
materials, and materials in electronic or digital formats (such as material accessible
through the Internet). The term does not include academic tests or academic assessments.

 


“INVASIVE PHYSICAL EXAMINATION” - Any medical examination that involves the
exposure of private body parts, or any act during such examination that includes incision,
insertion, or injection into the body, but does not include a hearing, vision, or
scoliosis screening.

 

“PERSONAL INFORMATION” -Individually identifiable information including: (1) a
student or parent’s first and last name; (2) home address; (3) telephone number; or

 

(4) social security number.
REQUIREMENTS

 

No student shall be required to submit to a survey, analysis, or evaluation that reveals
information concerning:

 

1. Political affiliations or beliefs of the student or the student’s parent;
2. Mental or psychological problems of the student or the student’s family;
Douglas County School System 23 2012-2013 Elementary School Policies and Procedures


3. Sex behavior or attitudes;
4. Illegal, anti-social, self-incriminating, or demeaning behavior;
5. Critical appraisals of other individuals with whom respondents have close family
relationships;
6. Legally recognized privileged or analogous relationships, such as those of
lawyers, physicians, and ministers;
7. Religious practices, affiliations, or beliefs of the student or student’s parent; or
8. Income (other than that required by law to determine eligibility for participation
in a program or for receiving financial assistance under such program), without prior
written consent of the parent or eligible student.
A parent of a student may, upon request, inspect any survey created by a third party
containing one or more of the items listed as (1) through (8) above before the survey
is administered or distributed by a school to a student and may choose to opt the
student out of participation in the survey. The Superintendent shall develop procedures
for: (1) granting a request by a parent for reasonable access to such survey

within a reasonable period of time after the request is received, and (2) making
arrangements to protect student privacy in the event of the administration or distribution
of a survey to a student containing one or more of the items listed as (1) through
(8). The requirements of PPRA do not apply to a survey administered to a student in
accordance with the Individuals with Disabilities Education Act (IDEA).

 

A parent of a student may, upon request, inspect any instructional material used as
part of the educational curriculum for the student. The Superintendent shall develop
procedures for granting a request by a parent for reasonable access to instructional
material within a reasonable period of time after the request is received.

 

Parents shall be notified prior to the administration of physical examinations or
screenings that the school may administer to students. This notice shall offer the parent
the opportunity to opt the student out of any non-emergency, invasive physical
examination or screening that is (1) required as a condition of attendance; (2) administered
by the school and scheduled by the school in advance; and (3) not necessary
to protect the immediate health and safety of the student, or of other students.

 

The parent of a student shall be notified prior to the commencement of activities
involving the collection, disclosure, or use of personal information collected from students
for the purpose of marketing or for selling that information (or otherwise providing
that information to others for that purpose). Such notice shall offer the parent
the opportunity to inspect, upon request, any instrument used in the collection of
such information before the instrument is administered or distributed to a student
and to opt the student out of such activities. The Superintendent shall develop procedures
that: (1) make arrangements to protect student privacy in the event of such collection,
disclosure, or use, and (2) grant a request by a parent for reasonable access
to such instrument within a reasonable period of time after the request is received.

 

NO CHILD LEFT BEHIND ACT

 

ANNUAL REPORT CARDS

 

Annual report card information is available on line at the Georgia Department of
Education Website (
http://public.doe.k12.ga.us/). Information can be obtained on the
district and school level regarding student achievement (disaggregated by subgroup),
high school graduation rates, teacher qualifications, and other required information.

 

INDIVIDUAL STUDENT ASSESSMENT REPORTS

 

The State Department of Education in consultation with the Douglas County School
System will provide teachers, parents, and principals in all schools with individual
student interpretive, descriptive, and diagnostic reports, which allow specific academic
needs to be understood and addressed, and will include information on the student’s
achievement on academic assessments, aligned with State academic achievement
standards as soon as possible after the assessment is given.

 

PROGRESS REVIEW

 

The State Department of Education and the Douglas County School System annually
disseminates to parents, teachers, other staff, students, and the community the
results of the SEA’s yearly progress review of the Douglas County School System’s
progress (including progress in carrying out parental involvement responsibilities).

 

LEAS IDENTIFIED FOR IMPROVEMENT

 

Upon identification, the Douglas County School System notifies parents of children
enrolled in schools that have been identified for improvement. The notification should
include the reason(s) that the schools are in “Needs Improvement”. The notification
should include all information regarding the parent’s rights and/or choices that may
be available for their children.

 

LEAS IDENTIFIED FOR CORRECTIVE ACTION

 

The State Department of Education will disseminate to parents and the public any
information regarding corrective actions taken by the State Department of Education
in regard to the Douglas County School System.

 

SCHOOLS IDENTIFIED FOR SCHOOL IMPROVEMENT, CORRECTIVE ACTION, OR
RESTRUCTURING

 

Promptly following identification, the Douglas County School System will provide to
the parents of each student enrolled in a “Need Improvement” school an explanation
of what the school’s identified status means, how the school(s) compare to others,
reasons for the identification, the System’s and school’s response, how parents can
become involved, and corrective action taken, the parent choice and supplemental
services options as applicable, restructuring, and other information.

 

SCHOOLS IDENTIFIED FOR CORRECTIVE ACTION-SUPPLEMENTAL SERVICES
NOTICE

 

At least twice annually the Douglas County School System will notify parents of student’s
in a school(s) that fail to make adequate yearly progress (AYP) of the availability
of supplemental services, the identity of the providers, a description of the services,
and other information.

 

SCHOOLS IDENTIFIED FOR RESTRUCTURING

 

Promptly after a school does not make AYP after 1 full school year of being in
Corrective Action the Douglas County School System will notify teachers and parents
and provide them with an opportunity to comment and participate in preparing a
restructuring plan.

 

WRITTEN PARENTAL INVOLVEMENT POLICIES

 

The Douglas County School System will notify parents of Title I children of the dis-
trict-level written parental involvement policy and Title I schools will notify parents
and community of the school’s written parental involvement policy. Parents will be
provided an opportunity to participate in the development of the policy at both the
school and district level. Copies will be available at Title I school’s upon request.

 

WRITTEN SEA COMPLAINT PROCEDURES

 

The Douglas County will provide free of charge to parents of students, and to appropriate
private school officials or representatives, adequate information about the State
Department of Georgia’s written complaint procedures for resolving issues of viola-
tion(s) of a Federal statute or regulation that applies to Title I Programs. Requests can
be made by calling (770) 651-2001.

 

PARENTS’ RIGHT TO KNOW – TEACHER AND PARAPROFESSIONAL
QUALIFICATIONS

 

The Douglas County Schools will provide to individuals parents of students in Title I
schools upon request, information on the professional qualifications of the teacher(s)
and paraprofessional(s) providing service to their child.

 

PARENTS’ RIGHT TO KNOW – STUDENT ACHIEVEMENT

 

The Douglas County schools will provide to individual parents the information on the
level of achievement of the parent’s child in each of the State academic assessments.
This information will be sent home in a timely manner once the system has received
the results.

 

PARENTS’ RIGHT TO KNOW – NON-HIGHLY QUALIFIED TEACHERS

 

The Douglas County School System will provide timely notification to parents of students
who have been assigned a teacher that is not highly qualified for a period of
four or more consecutive weeks.

 

TITLE I PART A MEETING

 

The Douglas County School System will send home a letter inviting parents of students
in Title I schools to an informational meeting. During the meeting specific information
regarding Title I programs and the opportunity to request regular meetings
will be discussed.

 



 

TITLE I PART A INFORMATION

 

The Douglas County School System will send home a letter inviting parents of students
in Title I schools to an informational meeting. During the meeting specific information
regarding Title I programs and the opportunity to request regular meetings
will be discussed.

 

LIMITED ENGLISH PROFICIENT STUDENTS – GENERAL

 

Douglas County Schools will inform parents through regular meetings of how they
can be involved in their child’s education in order for their child to obtain English proficiency
and high achievement in core academic subjects or meeting state standards.

 

LIMITED ENGLISH PROFICIENT STUDENTS – LANGUAGE INSTRUCTIONAL
PROGRAMS

 

The Douglas County School System will annually (not later than 30 days from the
beginning of the school year or within the students first 2 weeks of
enrollment)
inform parents of their child’s identification for participation in a language instruction
educational program under Title III of the ESEA of: reasons for identification, level of
English proficiency, methods of instruction, how the program will help the child, and
other information. Further, the school will inform parents of a child with a disability
how that program is going to help them meet the goals in their IEP.

 

LIMITED ENGLISH PROFICIENT STUDENTS – INSUFFICIENT LANGUAGE
INSTRUCTION EDUCATIONAL PROGRAMS

 

The Douglas County School System will notify parents if their Limited English
Proficiency Child has not made progress on the Annual Measurable Objectives, not
later than thirty days after the test results are received.

 

MCKINNEY-VENTO EDUCATION FOR HOMELESS CHILDREN AND YOUTH ACT

 

The Douglas County School System will make available to eligible students services
through the McKinney-Vento Education for Homeless Children and Youth Act. Students
who are living in any of the following situations may qualify for these services:

 

• living in a shelter
• living with more than one family in a dwelling
• living in a motel, car or campsite
• living with friends or family (other than parent)
• displaced by Hurricane Katrina
Anyone who thinks that their child may be eligible for services should contact the
principal of the school.

 

HIGHLY QUALIFIED TEACHER INFORMATION

 

We are very excited about the beginning of a new school year. The staff is committed
to the mission and vision of quality education and continuous improvement. Teachers
and other staff members are planning many wonderful learning experiences for our
students.

 

We hope that as a parent you will become involved in our school improvement initiatives
as we continue to monitor student achievement and set high expectations. We
encourage you to get to know your child’s teacher and the class routines and expectations.
We are proud of the professional credentials of our teaching staff. Upon written
request, we will furnish to you the professional qualifications of your child’s classroom
teacher(s). This includes information concerning the grade levels and subject
areas in which the teacher is certified, the major fields and degrees held by the
teacher, and the qualifications of any paraprofessional who provides services to your
child.

 

Thank you for your interest in your child’s education.

 

CODE OF ETHICS FOR EDUCATORS

 

The General Assembly of Georgia has charged the Professional Practices
Commission, the body responsible for enforcing the Professional Teaching Practices
Act, with the duty of adopting a code of professional ethics for educators, which represents
the standards of conduct generally accepted by the education profession in
this state. This code is established by the Professional Practices Commission to discharge
that duty. This Code is intended to set forth the conduct that is related to the
educator’s performance of professional responsibilities that is considered to be proper
ethical behavior, as well as defining that conduct which is considered by the education
profession to be unethical and justifying disciplinary sanction. It is the intent of
this Code: (1) to protect the health, safety and general welfare of students and educators
within the State of Georgia; (2) to assure the citizens of the state that the education
profession is accountable for acts of unprofessional conduct of its members; and

 

(3) to define and provide notice to educators within the State of Georgia of acts of
unprofessional conduct for which they are accountable.
A copy of this code is available in the administrative office and may be reviewed upon
request.

 

DOUGLAS COUNTY SCHOOL SYSTEM TEAMWORK

 

STUDENT HANDBOOK SIGNATURE PAGE

 


Student’s Name: ____________________________________________ Homeroom: _______________ Date: _____________

 

This Parent/Student Handbook contains valuable information for you and your student to ensure success in the school environment. This success is
dependent upon mutual respect and clear understanding of rights and responsibilities. Please read carefully each statement below and sign on the appropriate
lines to indicate your wishes.

 

I have received a copy of the Parent/Student Handbook including the student code of conduct, drug-testing policy for high school students. I understand
that my student is responsible for all of the policies and procedures contained in the handbook

 

Parent/Guardian Signature: ________________________________________________ Student Signature: _______________________________________________

 

I understand that certain information (name, date of birth, participation in clubs and sports, awards, photographs, etc.) is considered Directory Information
and may be released to the media, colleges and universities, Georgia Financial Aid Commission, the military and other agencies.

 

• I grant permission for the release of the Directory Information (Parent/Guardian Signature)_____________________________________________________________
• I grant permission for the release of the Directory Information to all groups except the military (Parent/Guardian Signature)____________________________________
• I refuse permission for the release of any Directory Information (Parent/Guardian Signature)____________________________________________________________
I have received a copy of the Attendance Policy and understand that I can be charged with a misdemeanor if my student obtains the sixth (6)
unexcused absence.

 

Parent/Guardian Signature: ___________________________________________________________________________

 

I acknowledge that all clubs and organizations with related information are listed in this handbook and have been made available for me to review.
I understand that any new clubs or organizations formed during the school year will be required to send home information and I must grant permission
for my student to participate. I understand that if I wish to “opt-out” my student from participation I may do so by listing the club or organization that I do
not grant permission for my student to participate in on this page.

 


In addition, I understand that if my student chooses to participate in sports, school clubs and activities, or other selected activities at the high school level,
they are subject to random drug testing as outlined in this handbook.

 


Parent/Guardian Signature: ___________________________________________________________________________

 

My student does NOT have permission to participate in the following clubs or organizations:

 

 

 

 





 

 



 

 

 

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