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Douglas County Test Security Plan

Douglas County School System Test Security Plan Emphasizes Integrity and Validity

The Douglas County Board of Education implements the assessment program in the Douglas County School System (DCSS) as specified by the State Board of Education and the State School Superintendent. Testing includes all state mandated tests as well as local assessments.

 “The testing plan in the Douglas County School System is administered with integrity and validity,” said Judy Starrett, Director of Assessment. “Every effort is made to ensure that student test results are based on a valid administration of each assessment. Each student’s results are very important as it gives parents a clear picture of their child’s progress and helps teacher guide instruction.”

 Tests in the DCSS are administered in accordance with the requirements of the governing agency for the assessment and with a high level of security to ensure an appropriate testing environment, the integrity of the assessment and the validity of the data provided by the assessment.

 In accordance with the guidelines provided by the State Board of Education and the Professional Standards Commission each test in the DCSS is administered in such a way that prevents, mitigates and reports any irregularities arising at any time before, during or after testing. Test Coordinators and other employees have an obligation and are trained to report testing irregularities and those who do so in good faith will not be subject to any reprisal.

 Employees of the district must comply with all Douglas County School System policies and Georgia Professional Standards Commission rules with regard to testing ethics. Employees who violate these provisions will be subject to disciplinary action, up to and including termination.

Douglas County School System Test Security Plan Procedures

Testing security procedures and guidelines for the DCSS are based on the training provided by the Georgia Department of Education (DOE) Assessment Division. This plan includes information taken directly from the Georgia DOE Student Assessment Handbook. The handbook can be accessed at the following link:

http://www.gadoe.org/Curriculum-Instruction-and-Assessment/Assessment/Documents/Student%20Assessment%20Handbook%202012%20-%202013%20Final%208.2.12.pdf

The Douglas County School System participates in all state mandated assessments as well as national and local assessments.

National Assessments:

Ø  Each year the DOE selects districts to participate in the National Assessment of Educational Progress (NAEP). This assessment can involve grades 4, 8 and 12 depending on the school(s) selected.

Ø  Preliminary Scholastic Aptitude Test/National Merit Scholarship Qualifying Test (PSAT) - 10th graders.

 State Mandated Assessments:

Ø  Assessing Comprehension and Communication in English State to State (ACCESS) - for English Learners

Ø  Alternate Assessing Comprehension and Communication in English State to State (ACCESS) - for English Learners who meet the criteria

Ø  Criterion Referenced Competency Test (CRCT) - Reading, ELA, Math, Science, and Social Studies for grades 3-8

Ø  Criterion Referenced Competency Test Modified (CRCT-M) - Reading, ELA and Math for grades 3-8

Ø  End of Course Tests (EOCT)- 9th grade literature, American Literature, Physical Science, Biology, Math I, Math II, Analytic Geometry, US History, and Economics in grades 9-12

Ø  Georgia Alternate Assessment (GAA)- for students who meet the criteria in grades 3-8, and 11

Ø  Georgia High School Graduation Test (GHSGT)- ELA, Math, Science, and Social Studies in grades 11-12

Ø  Georgia High School Writing Test (GHSWT) – grades 11-12

Ø  Georgia Kindergarten Inventory of Developing Skills (GKIDS)- kindergarten students

Ø  Grades 3, 5, and 8 Writing Assessments

Local Assessments:

Ø  DCSS Common District Assessments- All Math Courses: Grades 1-12

Ø  DCSS Common District Assessments- All ELA/Reading Courses: Grades 1-12

Ø  DCSS Common District Assessments-All Science Courses: Grades 2-12

Ø  DCSS Common District Assessments-All Social Studies Courses: Grades 5-12

Guidelines for the Administration of Local Assessments include:

Ø  Some guidelines specific to local test security include directives that the tests cannot be taken home with students, tests should be administered in a specific window of time, and tests cannot be altered.

Ø  Each district assessment is also accompanied by a specific set of teacher directions specifying how to administer the test, resources that can be utilized on the test, and testing time limits.

Security Plan Overview

It is the intent of the Douglas County School System to administer all assessments with integrity and validity. Care is taken to ensure that all assessments are protected from any ethic violations, and to maintain high program standards.

Test Security:

Ø  The documents provided by the Georgia Department of Education and the information from the State Student Assessment Handbook (SAH) are used to train school personnel.

Ø  Each fall an Overview of Testing Training is held and all school test coordinators are required to attend. A train the trainer model is used to ensure test security. The local Test Coordinator is responsible for training all building personnel that might come into contact with the test. The SAH is reviewed along with other information from the DOE.

o   Some of the topics covered are:

§  Security Breaches

§  Testing Irregularities

§  Prohibited use of Cell Phones on Assessments

§  Professional Ethics – including reporting requirements and disciplinary actions

§  Georgia Student Assessment Program Responsibilities

§  Test Distribution and Storage

§  Test Security Information for School Test Coordinators, Examiners, Proctors, and Administrators

§  Roles and responsibilities for the Superintendent, System Test Coordinator, Special Education Director, Title III Coordinator, Instructional Coordinators, Principals, Schools, School Test Coordinator, Examiners, and Proctors

Each principal is responsible for identifying a certified administrator to serve as the School Testing Coordinator with the understanding that the principal has the ultimate responsibility for testing within the school. The principal must complete a Principals Certification Form at the end of each State Assessment.

Educators who have not been trained may not participate in the test administration. Anyone who has not been trained may not handle the tests. At the conclusion of each test administration each test examiner and proctor must certify appropriate procedures were followed in the administration of the test by signing an Examiner’s or Proctor’s Certification of Adherence to Prescribed Test Administration Form.

Test Security Management Procedures:

Ø  System Director receives materials from Vendor- Tests are received at the system and all materials are inventoried and any discrepancies are reported to the testing vendor and the DOE.

Ø  School receives material from System director- If materials are boxed by school they are delivered the school where the school test coordinator will inventory the materials and report any discrepancies directly to the System Test Director. The system director will report the discrepancies to the DOE. If possible the school test coordinator will inventory the materials at the central office.

Ø  Examiner receives materials from School Test Coordinator and return of materials at conclusion of day’s testing- The school test coordinator gives the examiners the exact number of test booklets and answer documents immediately before the test administration. Examiner counts and verifies the number received. Examiner signs for the number of test received and records the time on the log. The Test Coordinator will count them when the Examiner returns the test and will record number of test booklets and the time the test were returned.

Ø  System Test Director receives materials from school test coordinator-

Test Coordinators return answer documents to the system where they are counted and boxed for return to be scored. Test booklets are counted and placed in numerical order and boxed for return to the vendor by the School Test Coordinator. Schools are expected to return all test materials after the end of the test window. If test materials are lost or misplaced, immediate contact must be made with the system test director who will contact the DOE. They are collected by the warehouse workers who have received training in how to handle the test boxes or the School Test Coordinator returns the boxes. Due to the large number of test booklets School Test Coordinators are responsible for inventorying their materials and the test coordinator and principal signs that all test booklets are returned to the vendor.

Ø  System Test Director arranges for the return all materials to the vendors- materials are returned in accordance to the guidelines and procedures in the Test Coordinators Manual.

Training:

Ø  Training is held in the fall for all School Test Coordinator and assistant test coordinators. It is similar to the training provided by the DOE to the System Test Directors.

Ø  Training is held for school level test coordinators before every main test administration. School test coordinators then redeliver the training at their school. Training includes test preparation, test administration, ethics, post test procedures, and reporting of irregularities. Records of agendas, handouts, and sign-in sheets are maintained at the system level and school level.

Monitoring and Reporting of Irregularities:

Ø  Monitoring is completed by school level administration and central office staff. Central office staff completes a monitoring form for each school they visit when they monitor testing.

Ø  Monitoring forms are maintained by the system test director and any issues or concerns noted are addressed by the System Test Coordinator.

Ø  Procedures for reporting suspected testing irregularities are reviewed before each main test administration.

Communication:

Ø  District and School level test security plans are communicated to the public and local educator through district and school websites, school newsletters, and district and school level meetings. The testing calendars are posted on the websites and school level test coordinators training schedule is provided to school administrators and all test coordinators are required to attend test training.


Winston Elementary's Mission, Vision, Goals, and Beliefs

Image for Winston Elementary's Mission, Vision, Goals, and Beliefs

Winston Elementary Mission, Vision, Goals, and Beliefs

Mission

At Winston Elementary School the staff is committed to providing experiences that will prepare students through

learning today for living in our constantly changing world.  Through the involvement of home, school, and community,

students will experience opportunities that promote individual growth and respect for self and others in a safe and caring

environment.

Vision

Our vision is to build a community of lifelong learners that become responsible individuals, independent 

thinkers, and productive citizens.

Goals

  • To provide a challenging, comprehensive instructional and curricular program for all learners.
  • To provide a school environment that is safe and supportive and enhances the learning process.
  • To improve communication throughout the school community.

Beliefs

Because cooperatively established goals are important to the success of student learning  and

improvement in the school, Winston Elementary School's belief statements are:

  • All students must have the opportunity to learn, be successful, and become productive citizens.
  • All students can learn, but they learn in different ways and at different rates, and have different learning styles.
  • Every child's education is a planned, sequential, developmental process.
  • Learning is achieved through the use of a variety of teaching techniques obtained through results-driven professional development and training.
  • Assessment of student learning should provide students with a variety of opportunities to demonstrate their achievement of the high expectations  for their learning.
  • Accepting responsibility for one's decisions and actions is an integral part of learning.
  • All students must be prepared to function effectively in a knowledge-based, technologically rich, and culturally diverse 21st century.
  • An orderly, clean, and secure environment, monitored by the entire educational community, is essential for teaching and learning.
  • Diversity should be promoted so that isolation of racial, ethnic, and socioeconomic groups is avoided and education is enhanced in a diverse, inclusive setting.
  • Home, school, and community share the responsibility for nurturing the natural curiosity and skills necessary for life-long learning.

 



 


Attendance Reminders

 

 

PLEASE REMEMBER THAT IF A STUDENT IS ABSENT FOR ILLNESS, FAMILY EMERGENCY OR RELIGIOUS HOLIDAY AND NO NOTE IS SENT TO THE SCHOOL, THE STUDENT'S ABSENCE IS UNEXCUSED.

NOTE:  AFTER A STUENT HAS BEEN ABSENT 10 DAYS TOTAL (EXCUSED OR UNEXCUSED) FOR ANY REASON, YOU MUST GET  A DOCTOR'S NOTE FOR ANY SUBSEQUENT ABSENCES.

 


After School Program now available

 

Winston ASP
Winston Elementary now has an after school program open to all students enrolled at Winston.  The after school program begins at  3:00 and ends at 6:00 p.m.  You can sign up anytime during the school year.

If you need to contact the ASP program from 3:00-6:00 770-651-4727

During the school hours for information contact Sheryl Waldrop 770-651-4704

Sheryl_Waldrop@douglas.k12.ga.us

The After School Program is closed on teacher workdays, holidays, ½ conference days, winter, spring and summer break.

Tuition Fees and Payment Procedure

$8.00 per student per day or $40.00 per week

$10.00 non-refundable registration fee per family

All schools will charge a $1.00 per minute per family fee for late pick-up of students past 6:00 p.m.

Tuition is due weekly on the Thursday or Friday before participating in the next week’s program or Monday morning of the program week.  Payment by check, cash, or money order is preferred. No credit cards are accepted.

 


Adequate Yearly Progress

AYP (Adequate Yearly Progress)

http://www.doe.k12.ga.us/ayp2010.aspx


MEDICATION

Parents need to fill out a

medication form in the office.

 

PLEASE DO NOT SEND

MEDICATION TO SCHOOL BY A

STUDENT OR ON THE BUS.